Office Assistant at Independent Management Services

Alton, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Jul, 26

Salary

19.0

Posted On

13 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Telephone etiquette, Typing, Filing, Data entry, Customer service, Rental application processing, Lease administration, Paycom software, Microsoft Office suite, Financial reporting, Accounts payable, Inventory management, Fair housing law compliance

Industry

Real Estate

Description

Job DetailsJob Location: STOREY MANOR - Cottage Hills, IL 62018Position Type: Full TimeSalary Range: $17.00 - $19.00 HourlyJob Shift: DayResponsibilities: • Frequent telephone and personal contact with perspective/current residents. • Initial processing of rental applications and credit reports with recommendations to Site Manager. • Maintain the rental waitlist and prepare approval/denial letters to perspective residents. • Complete move-in orientation with residents including reviewing rental lease, House Rules, etc. • Schedule move ins/outs, rental applicant interviews, and other dates critical to the leasing process. • Administrative support tasks such as filing, typing, answering telephones, processing mail, and data entry. • Generate reports to assist in management of community assets, expenses, and financial objectives. • Process all payables and complete payment of community expenses/bills. • Purchase, inventory, and maintain all office supplies. • Process delinquent accounts and report activity to Site Manager. • Receive and resolve resident requests and concerns. • Foster positive working relationships with residents while always maintaining a professional demeanor. • Reports directly to the Site Manager. Job Qualifications: • Basic office skills including typing, filing, and telephone etiquette. • Excellent follow-up skills via telephone and email correspondence. • Proficiency with Paycom software and Microsoft Office suite preferred. • Demonstrated track record regarding work attendance and reporting for work timely. • Must adhere to Federal Fair Housing Laws. QualificationsWe offer a competitive salary plus benefits including: Employer paid health and dental insurance (100% employee only) with affordable dependent and family coverage. Voluntary insurance options: Vision, Life, Accident Injury, Long-Term Disability, and Identity Theft. 401(k) with above-average employer matching contribution. Generous paid time off package. Training and employee development program. Among many other employee benefit

Responsibilities

The Office Assistant manages daily administrative tasks, including processing rental applications, maintaining resident files, and handling office correspondence. They also oversee financial duties such as processing payables and generating reports to support community management objectives.