Office Assistant at McCraw Law Group

McKinney, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

0.0

Posted On

24 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Mail Processing, Accounting Intake, Office Operations, Communication, Organization, Accuracy, Consistency, Ownership, QuickBooks, Attention To Detail, Task Management, Confidentiality, Clerical Support, FedEx/UPS Shipping, Inventory Management

Industry

Law Practice

Description

Description SUMMARY Purpose: Ensure the smooth flow of mail, financial documents, and daily office operations by supporting communication, organization, and workplace readiness across the firm. Mission: Support daily business operations by executing mail, accounting intake, and office support responsibilities with accuracy, consistency, and ownership to maintain efficiency, organization, and a well-functioning work environment. Get It, Want It, Capacity (GWC): Understands the role, wants the responsibility, and has the skills, time, and energy to execute it at a high level. Possess a comprehensive understanding of the role's intricacies, its significance, and its specific responsibilities. Core Values (HECTOR): Hungry: We are hungry. We take on tough challenges, finding a way to win. Execute: We take action with urgency and passion. Compassion: We care for and respect our clients and our team members. Team Over Self: We advance the team over self; we succeed or fail together. Ownership: We take responsibility for all results. Do the RIGHT thing: We do the right thing, every time. Most Critical Outcome (MCO): Mail, accounting intake, and office operations are completed accurately, on time, and without disruption, ensuring the office remains organized, fully stocked, and operationally ready each day. Drivers & Obsessions: · Mail, shipments, and correspondence are processed accurately and delivered on time without delays. · Incoming deliveries and supplies are received, organized, and put away promptly. · Office and breakroom supplies are consistently stocked, with no interruptions or shortages. · Shared spaces remain clean, organized, and ready for daily use. · Accounting intake (mailbox, invoices) is completed accurately and on schedule. · Established processes are followed consistently to ensure reliability and trust. · Tasks are completed fully, correctly, and without the need for reminders or follow-up. · Sensitive and financial information is handled with discretion and professionalism. Requirements ESSENTIAL DUTIES, RESPONSIBILITIES, AND REQUIREMENTS · Process all outgoing mail, including first-class letters, certified mail, and FedEx/UPS shipments. · Receive, organize, and put away incoming deliveries (Amazon, mail, and other orders). · Order, stock, and maintain office and breakroom supplies, including snacks and beverages. · Verify mailing addresses, documentation, and page layout for accuracy and completeness. · Prepare and ensure timely delivery of outgoing correspondence. · Clear and organize the accounting mailbox once mail duties are complete. · Enter invoices into QuickBooks as needed. · Maintain confidentiality and accuracy when handling financial and sensitive documents. · Perform general cleaning of shared spaces (kitchen, breakroom, tables) at the end of each day. · Perform other clerical or administrative support tasks as assigned. QUALIFICATIONS AND SKILLS · 1 year of experience in an administrative, mailroom, or office operations role preferred. · Good attention to detail and accuracy. · Basic computer proficiency and ability to learn QuickBooks. · Organizational skills with the ability to manage multiple tasks efficiently. · Ability to work independently and complete tasks without close supervision. · Professional handling of confidential and financial information. Clear communication and willingness to ask questions when needed.

Responsibilities

The primary role involves ensuring the smooth flow of mail, handling financial document intake, and supporting daily office operations through organization and readiness maintenance. This includes accurately processing mail and shipments, managing supply stocking, and completing accounting intake tasks on schedule.