Office Assistant at Mindfully Behavioral Health

West Chester Township, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jan, 26

Salary

19.0

Posted On

15 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Clerical Tasks, File Management, Confidentiality, Organization, Attention To Detail, Microsoft Office, Customer Service, Problem Solving, Time Management, Basic Financial Understanding, Office Equipment Proficiency, Stress Management, Written Communication, Team Collaboration, Adaptability

Industry

Mental Health Care

Description

Description At Positive Leaps, diversity, equity, and inclusion are the foundation of everything we do. As a minority woman-owned organization, we are passionate about creating a workplace where every team member feels valued, respected, and empowered to thrive. Positive Leaps is hiring a part-time Office Assistant to support our West Chester, OH office. Hours: Monday through Friday, 12pm to 5pm, with some adjustments as needed to support the agency. Pay rate: $18-$19/hour. Location: West Chester, OH Primary Responsibilities: Communicates in a professional and positive manner, creating an atmosphere of enthusiasm and commitment. Accepts incoming telephone calls, and returns delegated telephone calls, routes incoming and outgoing faxes, manages mailings, completes forms, may manage schedules and calendars of assigned Department Team Members, and performs other delegated clerical tasks, according to Positive Leaps standards. Communicates effectively, verbally and in writing, with consumers, peers, supervisors, visitors and stakeholders. Prepares, updates and/or maintains files, and disassembles documents and records, such as medical records, therapy files, and documents essential to effective business operations, manual and electronic, according to Positive Leaps standard. Maintains strict confidentiality of client information, confidentiality of financial information of the business, and operations of the business as a whole. Adheres to ethical and legal standards in the conduct of personal and professional activities at all times, in accordance with Positive Leaps ethical code. Obtains needed documents, or signatures, etc., to documents according to department timelines. Inventories office and other supplies regularly, to assure supplies are on hand. Maintains own workspace and general office space, so that it is neat, clean and organized, and that work items are available. Any other duties as assigned. Skills / Qualifications: Associates degree in business, finance, management, or related field preferred. 2- 3+ years relevant experience required. Experience with front office/administrative work preferred. Experience working with child and family populations preferred Basic understanding of financial transactions. Working knowledge of computers, and general office software packages. Is competent in spreadsheet and database development (Microsoft Office: Word, Outlook, Excel). Working knowledge of general office equipment (copier, fax, scan, laminate, etc.). Ability to work with high efficiency in an active, and at times stressful environment. Medical industry or healthcare related B2B & B2C experience preferred. Extraordinary attention to detail, organization and file management skills. Superior command of written and spoken English; the ability to write original content. Ability to assure quality of work products in assigned area through problem solving, and reporting to Supervisor. Physical Requirement: Prolonged periods of sitting at a desk and working on a computer. Ability to lift 50 lbs. This work occurs in a mental health facility for children with severe behavior problems. Incumbent may be exposed to inappropriate language, loud noise, and violence. Able to work irregular hours, including working more than 40 hours a week, in order to complete assigned responsibilities. Exposure and Risk: Small potential for exposure to blood and body fluids. Physically and verbally aggressive children are in the area. Exposed to loud noise, such as repeated and prolonged screaming and crying. Expected to be able to run, work easily in a physically active environment. Fast paced, stressful environment. Mindfully Behavioral Health is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and internship. Mindfully Behavioral Health makes hiring decisions based solely on qualifications, merit, and business needs at the time. Furthermore, the Company will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship.

Responsibilities

The Office Assistant will communicate professionally and manage various clerical tasks, including handling calls, managing schedules, and maintaining files. They will also ensure confidentiality and adhere to ethical standards while supporting the office operations.