Office Assistant at Mokri Vanis & Jones, LLP

Arden Arcade, California, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Sep, 26

Salary

22.0

Posted On

25 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Customer Service, Microsoft Outlook, Microsoft Office, Clerical Duties, File Management, Communication Skills, Multi-tasking, Organization, Basic Accounting, Professionalism, Time Management

Industry

Law Practice

Description

Description If you’re an organized, proactive professional who thrives in a fast-paced environment and is eager to learn, we want you. This is an incredible opportunity for anyone interested in the legal field to get hands-on experience, help us keep things running smoothly, and grow your skills as a vital part of our collaborative team. Who We Are: Mokri Vanis & Jones, LLP provides a full range of transaction and litigation services throughout California and Nevada. We represent a broad spectrum of clients, from major multinational corporations and financial institutions to family-owned small businesses and private individuals. About the Role: Mokri Vanis and Jones LLP is seeking a motivated, organized, and reliable full-time Office Assistant to perform a range of office duties. Must be detail-oriented, punctual, with great multi-tasking capabilities What You'll Do: Duties will include overseeing general office activities and facilities, as well as providing administrative and office support. Assists with preparing and forwarding outgoing mail and packages Opens, scans, and distributes mail Handle all incoming packages (Fed Ex, UPS, USPS, etc) Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required Organize and maintain file system; file correspondence and other records Submit work orders and schedules repairs for general office space and equipment, connecting with and escorting vendors Demonstrate a high level of professionalism in dealing with confidential and sensitive issues Cover the Reception Desk when needed Perform other related duties as assigned by management Requirements Minimum of High School Diploma or equivalent and background in customer service Available to work in the office workdays Monday - Friday, hours ideally 8:30 am – 5:00 pm Excellent verbal and written communication skills Proficient on Outlook and Microsoft products Strong interpersonal skills Ability to understand and follow written and verbal instructions Ability to deal effectively with a diversity of individuals at all organizational levels Commitment to excellence and high standards Strong organizational skills; able to manage priorities and workflow Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm Must be able to speak, read, write, and understand the primary language(s) used in the workplace Professional appearance and demeanor Ability to perform diversified clerical functions and basic accounting procedures Dependable, Excellent interpersonal skills and oral communication, and punctual. PHYSICAL DEMANDS AND WORK ENVIRONMENT: Frequently required to stand and walk Occasional sitting Frequently required to utilize hand and finger dexterity Occasionally required to climb, balance, bend, stoop, kneel or lift Frequently utilize visual acuity to operate equipment, read technical information, and/or use a keyboard Occasionally required to lift/push/carry items 25 pounds or more The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religion, color, sex (including breastfeeding and related medical conditions), gender identity and expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability or any other protected status in accordance with all applicable federal, state and local laws. This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.

Responsibilities

The Office Assistant will oversee general office activities, facilities, and administrative support, including mail handling and filing. They will also manage vendor relations and provide reception coverage as needed.