Job Description

Roles & Responsibilities

1. Prepare and maintain invoices, quotations, and other office documents.
2. Enter and update sales, purchase, and customer information accurately.
3. Work with the company's billing/accounting system for invoice preparation and data entry.
4. Maintain records of invoices, payments, purchases, and other documents.
5. Use Microsoft Excel for data entry, reports, calculations, and maintaining office records.
6. Check company emails every day and respond to routine enquiries or forward important emails to the concerned person.
7. Coordinate with customers, suppliers, and internal staff when required.
8. Follow up on pending invoices, documents, orders, and other administrative matters.
9. Maintain proper filing of physical and digital documents.
10. Assist with general office administration and daily operational tasks.
11. Prepare basic daily/weekly reports when required.
12. Ensure all data and documents are entered and maintained accurately and confidentially.
13. Perform other administrative duties assigned by management.

Desired Candidate Profile

• Good knowledge of Microsoft Excel.
• Experience with invoice preparation and billing.
• Familiarity with billing/accounting software or ERP systems.
• Good computer and data-entry skills.
• Able to check and manage emails on a daily basis.
• Good English communication skills, both written and verbal.
• Good organizational and time-management skills.
• Strong attention to detail and accuracy.
• Responsible, punctual, and willing to learn.
• Previous experience in an office assistant, admin, billing, or similar role is preferred.

Preferred Skills

• Experience in trading, retail, lighting, electrical, or similar industries.
• Knowledge of basic accounting and documentation.
• Ability to communicate professionally with customers and suppliers.
• Ability to work independently and complete tasks on time.

Working Style

The ideal candidate should be organized, reliable, proactive, and detail-oriented, with the ability to manage multiple routine office tasks while maintaining accuracy and professionalism.