JOB OVERVIEW

We are seeking a dedicated and organized Office Assistant to join our team. The ideal candidate will possess a strong background in administrative tasks and customer service, with the ability to manage multiple responsibilities efficiently. This role is essential in ensuring the smooth operation of our office and providing excellent support to both staff and clients.

SKILLS

• Proficiency in QuickBooks and Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong computer skills with experience in data entry and clerical tasks.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong typing skills with attention to detail for accurate documentation.
• Exceptional phone etiquette and customer service skills to handle client interactions professionally.
• Experience in a construction/renovation company setting is a plus but not required.
• Familiarity with Google Workspace tools for collaborative work environments.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Social Media and graphic design experience would be considered an asset
  We have growth opportunities within the company into project coordinators, sales, and other positions as needed or desired.
  Job Type: Full-time
  Pay: $20.00-$28.00 per hour
  Expected hours: 35 per week

Benefits:

• Company events
• Dental care
• Vision care
• Work from home

Application question(s):

• Are you comfortable and/or have experience scheduling trades people, staff, or managing timelines on projects? If so, how, what, and when?
• Walk me through how you would organize your tasks when juggling multiple deadlines.
• In one or two sentences tell me why you would be a good fit for this role?
• What is most important to you in a workplace?
• This role requires scheduling, paperwork, contractors, and client communication daily. How comfortable are you on a scale from 1-10 with managing so many moving parts? And why?

Experience:

• QuickBooks: 1 year (preferred)

Work Location: In perso

• Perform general clerical duties including filing, data entry, and maintaining organized records.
• Manage front desk operations, welcoming clients and handling inquiries with professionalism.
• Utilize multi-line phone systems to answer calls, direct inquiries, and provide customer support.
• Assist with bookkeeping tasks and maintain financial records using QuickBooks.
• Proficiently use Microsoft Office Suite and Google Workspace for document creation, and spreadsheets.
• Provide administrative support to various departments as needed, ensuring efficient workflow.
• Schedule trades, material deliveries, and installs with both the team as well as the clients. Maintain a timeline using our software.