Office Assistant at NORCAL Ambulance

Livermore, California, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Sep, 26

Salary

23.0

Posted On

30 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Oral & Written Communication, Customer Service, Self Motivated, Computer Literacy, Reading, Independent/Group Worker, Technical Communication, Organization, Strong Work Ethic, Attention To Detail, Typing, Confidentiality

Industry

Hospitals and Health Care

Description

Description NORCAL Ambulance is looking to add an Office Assistant to our rapidly growing team! Hours: Full Time (Monday - Friday) Pay: $18 Reports to: HR Supervisor Education/Experience: High school diploma or general education degree (GED) in progress. Skills: Oral & Written Communication Customer Service Self Motivated Computer Literacy & Reading Independent/Group Worker Technical Communication Organization Strong Work Ethic Attention to Detail Typing Confidentiality Basic Functions: To support the Human Resources Team in all areas of the department. Requirements Responsibilities: 1. Answer phones and provide information as needed. Transfer calls to appropriate extensions or take messages as needed 2. Mail runs and distributes incoming mail 3. Scan all documents and records into employee personnel files. Ensure that all documents are promptly and properly filed in correct employee files. Maintain all document storage information and destruction schedule. Perform monthly and annual auditing of personnel files. 4. Create and maintain all employee personnel files (electronic and physical files) 5. Process all new hire paperwork and prepare new file for new employees. 6. May assist with on-boarding and new hire paperwork. 7. Maintain and organize office kitchens, training rooms, conference rooms and other gathering areas as requested. Restock drawers, refrigerators, cabinets and organize new supplies. Assist in tracking items supply and restock requests. 8. Setup and breakdown of orientations, training and other special events and office lunches. 9. Receive and review Supply Orders (Costco, Staples, Amazon, etc.,) upon delivery and put away supplies, distribute to areas in need. 10. Input new hires into operational systems (Flyers, Operative IQ, MDAI, Samsara) 11. Add, remove and maintain I-9 Binders (physical copies). 12. Make new hire orientation, benefit and recruitment packets. 13. Maintain Company phone list and office phone extension list. 14. Assist in uniform exchanges, taking badge photos and printing badges for new hires and additional requests during orientation.

Responsibilities

Provide comprehensive administrative support to the Human Resources team, including managing employee personnel files and processing new hire paperwork. Handle office logistics such as answering phones, managing supplies, and coordinating orientation events.