Office Assistant at nShift

Stockholm, Stockholm County, Sweden -

Full Time

Start Date

Immediate

Expiry Date

14 Oct, 26

Salary

0.0

Posted On

16 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Front-of-house Operations, Event Planning, Supplier Management, Microsoft Office, Communication Skills, Organization, Customer Service, Administrative Support, Swedish Language, English Language

Industry

IT Services and IT Consulting

Description

About Us nShift is the leading global provider of cloud delivery management solutions (SaaS), we enable the frictionless shipment and return of almost one billion shipments across 190 countries each year. We are headquartered in London and Oslo and have over 500 employees across offices in Sweden, Finland, Norway, Denmark, the United Kingdom, Poland, the Netherlands, Belgium, and Romania. Our software is used by many of the world leading e-commerce, retail, manufacturing, and 3PL shippers due to us having over 1000 carriers integrated into our platform, nearly 3 times more than our competitors! If you buy goods online, there is a strong chance that nShift has powered that delivery, so come and join us as we shape the future of shipping, one frictionless journey at a time. Purpose of the Role As Office Assistant for our Stockholm office, you will be the welcoming face and heartbeat of nShift locally. You will help create a workplace that people genuinely enjoy being part of — one that is organised, welcoming, and full of energy. You will be a key partner to the teams based in Stockholm and play an important role in creating a strong local culture while strengthening the connection to our wider global nShift community. Overall Responsibility You will bring the energy and organisation that help make an office feel like a great place to work. As one of the first points of contact for employees, visitors, customers, and suppliers, you will represent the nShift culture through every interaction. You will take ownership of the daily running of our Stockholm office with support from the People Team. You will ensure the workplace operates smoothly while creating opportunities for people to connect through social activities, engagement initiatives, and wellbeing-focused events. Key Responsibilities Your responsibilities will include: Being the go-to person for our Stockholm office: acting as its host, problem-solver, and culture ambassador Creating a welcoming experience for everyone who enters the office or contacts us by phone Managing front-of-house activities to a high standard: welcoming visitors, answering and forwarding calls, and handling messages Ensuring the office runs smoothly on a daily basis, including repairs, cleaning, furniture, plants, notice boards, and general maintenance Making sure the office is ready for the day with essentials such as coffee and kitchen supplies Managing relationships with external suppliers and service providers, including cleaning, plants, post, couriers, travel, taxis, and catering Coordinating catering for meetings, visitors, and office activities Managing stationery supplies and placing orders when needed Organising local company-sponsored events and activities that bring employees together Supporting training sessions by coordinating rooms, participants, equipment, and materials Scanning and distributing incoming letters and documents Supporting travel coordination and administration Keeping our community page updated with resources that encourage wellbeing and engagement Supporting engagement activities such as lunch-and-learns and team initiatives Working closely with the People Team to develop ideas that strengthen employee experience, connection, and wellbeing What We’re Looking For At nShift, we believe the right attitude and mindset are just as important as experience. We are looking for someone who genuinely enjoys supporting people, creating a positive workplace experience, and making the everyday office environment better for everyone. You are likely someone who: Has a warm, caring, and service-minded approach with a genuine interest in helping others Brings positive energy and enthusiasm to the workplace Takes initiative and feels comfortable owning tasks while using good judgement Is organised, reliable, and able to manage multiple priorities in a structured way Communicates confidently with a wide range of people: colleagues, visitors, and external partners Handles situations with professionalism, discretion, and a positive attitude Is adaptable and resilient in a fast-moving and ambitious environment Has basic proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint Is eager to learn, develop, and grow within the role. Previous office experience is beneficial but not essential Has strong Swedish and English communication skills, both written and spoken, as you will collaborate with colleagues across our global organisation Why Join nShift? At nShift, we are passionate about creating a workplace where people feel connected, supported, and inspired to do their best work. In this role, you will have the opportunity to make a visible impact on the everyday experience of our employees and help shape the culture of our Stockholm office. Kindly ensure that your CV is submitted in English #LI-JB1 #LI-Onsite

Responsibilities

The Office Assistant manages the daily operations of the Stockholm office, acting as the primary point of contact for visitors and employees. They are responsible for facility maintenance, supplier coordination, and organizing local engagement activities to foster a positive company culture.