JOB SUMMARY

We are seeking a highly organized and detail-oriented Office Assistant to join our team. The ideal candidate will possess strong administrative skills and be proficient in various office management tasks. This role is essential for ensuring smooth operations within the office, providing excellent customer service, and supporting our team with various clerical duties.

QUALIFICATIONS

• Previous office experience is preferred, with a focus on clerical and administrative roles.
• Familiarity with QuickBooks is a plus; experience in bookkeeping is advantageous.
• Bilingual candidates are encouraged to apply to enhance communication with diverse clients.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Excellent computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Demonstrated customer service skills with a friendly demeanor and professional attitude.
• Experience as a dental or medical receptionist is beneficial but not required.
• Ability to work independently as well as collaboratively within a team environment.
• Strong time management skills to prioritize tasks effectively. If you are an enthusiastic individual looking to contribute positively to our office environment while honing your administrative skills, we encourage you to apply for this exciting opportunity.
  Job Types: Full-time, Part-time
  Pay: $12.50 - $15.00 per hour
  Work Location: In perso

• Manage front desk operations, greeting visitors and handling inquiries with professionalism.
• Operate multi-line phone systems, demonstrating excellent phone etiquette while directing calls appropriately.
• Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
• Assist with filing and organizing documents to ensure easy access to information.
• Utilize QuickBooks for bookkeeping tasks as needed, ensuring financial records are accurate.
• Provide customer support by addressing client concerns and inquiries in a timely manner.
• Schedule appointments and manage calendars for team members, ensuring efficient time management.
• Conduct proofreading of documents to maintain high-quality standards in all communications.
• Utilize Microsoft Office and Google Workspace applications for various administrative tasks, including typing reports and creating presentations.
• Support office management activities by maintaining supplies inventory and coordinating office maintenance.