Full job description

Job Title: Office AssistantRole Overview

As an Office Assistant, you will be the backbone of our daily operations, providing essential administrative and clerical support to ensure our office runs seamlessly. This role requires a proactive professional who can manage diverse tasks—from high-level document preparation to day-to-day office logistics—while maintaining a welcoming and polished environment for our team and guests.

Core Responsibilities

• Administrative Management: Organize and maintain digital and physical filing systems, ensuring all correspondence and records are accurate and easily accessible.
• Communication Hub: Serve as the primary point of contact by managing phone lines, triaging inquiries, and overseeing all incoming/outgoing mail and digital communications.
• Operational Support: Assist leadership and staff with the production of reports, memos, and presentations.
• Logistics & Scheduling: Coordinate complex calendars, schedule meetings, and manage appointment bookings to optimize team productivity.
• Inventory Control: Monitor office supply levels proactively, managing vendor relationships and placing orders to prevent shortages.
• Cross-Departmental Aid: Provide foundational administrative support to the HR and Accounting teams as needed.
• Guest Relations: Act as the face of the company by greeting visitors with a professional demeanor and ensuring the office remains presentable and organized.

Qualifications & Key Competencies

• Education: High school diploma required; an Associate’s or Bachelor’s degree in or a related field is highly preferred.
• Experience: Proven track record in an administrative, clerical, or office support role.
• Technical Proficiency: Advanced skills in MS Office Suite (specifically Word, Excel, and Outlook).
• Soft Skills: Exceptional communication abilities and superior organizational talent.
• Execution: A sharp eye for detail with the ability to prioritize tasks and multitask effectively in a fast-paced environment.
• Mindset: A positive, solution-oriented attitude with a strong commitment to continuous learning.

Job Type: Full-time

Pay: From AED2,000.00 per month

• Work Location: In person

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