JOB DESCRIPTION:

To provide hands-on support for all the functions of the Slough Office, assisting with and contributing to the efficient and productive achievement of its personnel’s daily, weekly, monthly, and annual objectives. This is a hands-on role involving document handling, scheduling, procurement, and maintaining an office environment to hygiene and good order standards.

QUALIFICATIONS AND EXPERIENCE :

• High school diploma or equivalent; a diploma or certification in office administration or a related field is preferred.
• Minimum of 2 years in a similar office-based administrative role, preferably in a professional office environment.
• Intermediate proficiency in Microsoft Office Suite (Word, Excel, Outlook), including the ability to create and format documents, manage spreadsheets, and handle email correspondence.
• Clear, professional, and accurate written and verbal communication skills to interact effectively with colleagues, visitors, and external stakeholders.
• Experience in reconciling cash and expenses with a strong emphasis on confidentiality and accuracy.
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.

• Primary point of contact for internal and external visitors, incoming contacts/calls on the front desk, including routing, message taking, and call-backs.
• Incoming and outgoing mail (physical and digital), deliveries, and processes.
• Initiate, record, and process purchase orders (POs) for all office supplies.
• Maintain all office supplies to designated inventory levels.
• Coordinate fleet management tasks, including arranging van hires, scheduling vehicle servicing, and maintaining accurate records of fleet-related documentation and compliance.
• Maintain the office staff training matrix and asset registers.
• Document generation and maintenance for the various office disciplines incl. data capture, scanning, uploading, and basic document formatting as required.