ABOUT THE JOB

Oikocredit International is looking for an Office Assistant (40 hours) to be based in San Jose, Costa Rica. This position will provide administrative support to the Hub Office staff. The Office Assistant is part of the local office and will report to the Accounting & Tax Specialist. This position will support accounting and administrative activities for outflow for Latin American offices, being responsible for the more operational tasks. Together with Regional finance & accounting, legal team, investments team and Human Resources, the assistant supports the execution of activities. Tasks include, among other things, booking and treasury activities, logistic and administrative support, coordinating Oikocredit participation in events (sponsorships, attendance).

As an office assistant, you will be responsible for:

• Supports with accounting and compliance local regulation
• Ensures compliance with travel, expenses and procurement policies and procedures
• Supports Marketing & Communications activities at Hub level in coordination with Communications at the International Office (press releases, post for LinkedIn, Translations, planning of photographers visits).
• Manages contract with external IT consultants and other suppliers (stationary/maintenance/cleaning services)
• Receives visitors
• Makes electronic payments and manage petty cash
• Support the local compliance in the country before local authorities.
• HR and Finance local support
• Payments management and programming the payments to be approved by the authorized person in the bank
• Books hotel and flights and local transport for country office staff and visitors
• Manages and updates functional contacts database
• Supports electronic and hardcopy filing of documents in support of country staff
• Service providers agreements
• Entering the accounting information into external/ internal systems
• Logistics and administrative support for internal and external events
• Logistics and administrative support for capacity building projects

Qualifications