JOB OVERVIEW

The role is reporting to the Practice Manager (& the Management team) with all office functions and handling the firm’s HR requirements.
This role has some oversight on the training of the Reception / Support function and ensuring that team members are adequately trained and understand what they need to do.
Assisting Accounts Team and Management Team with general day to day admin duties.

SKILLS

Experience in working in a Legal environment or similar professional services environment
Strong teamworking skills with the ability to lead and motivate team members
Proficient in human resources management practices
Excellent communication skills with both clients and staff
Ideal role for a candidate who has worked as an HR Administrator in a previous role.
Job Type: Full-time
Pay: £23,000.00-£23,500.00 per year

Benefits:

• Bereavement leave
• Casual dress
• Company pension
• Enhanced maternity leave
• Private medical insurance
• Sick pay

Schedule:

• Monday to Friday

Experience:

• In Legal: 1 year (required)
• Office: 1 year (preferred)

Work Location: In person
Application deadline: 20/05/2025
Reference ID: PMA/00

HR ADMINISTRATION AND DUTIES

• Assisting with keeping office bibles and manuals up to date i.e office manual, employee handbook, standard documents and password document.
• Assisting with the upkeep of records in People HR
• Assisting with onboarding of new staff and ensuring new joiner set up is completed:
• Taking up references for new joiners
• Putting together induction packs
• Organising IT set up and new laptops
• Drafting contracts
• Issuing induction training and checking it is completed within probation period
• Working with PM to ensure that all individuals are up to date on their compliance training (GDPR/SRA/SAR/AML), reporting on training needs, identifying potential training courses
• Pulling reports for People HR for Management Committee and Partner’s meetings
• Dealing with speculative CV’s and rejection emails
• Liaising with agencies & individuals to book interviews
• Assisting with drafting letters for employees re changes of employment
• Chasing up on absence records
• Responsible for First Aid and Fire Wardens – are they in place and is training up to date – dealing with refresher training as and when necessary.
• Assisting with regular office updates/refreshers and annual renewals are dealt with i.e. PAT testing / insurance renewals (excluding PII)
• Work station assessments (where necessary) and general work station queries for adjustments.
• Assisting on project work as and when it arises.
• Dealing with other general ad hoc duties and tasks as they arise.

MANAGEMENT TEAM – ADMIN DUTIES

• Answering the phones and directing calls as appropriate
• Booking meetings for the team and all relevant meetings
• Checking diaries on a weekly basis and ensuring meeting rooms are booked/cancelled
• Ensuring papers for all meeting are with the relevant attendees
• Collating the Partner’s Meeting Agenda
• Dealing with phone calls and taking accurate messages
• Assisting with document updates / drafting and amendments as required.
• Liaising with suppliers and agencies as necessary.
• As and when required taking minutes at meetings
• Looking after the Legal 500 submissions and liaising with relevant fee earners to ensure submissions are ready on time.
• Assisting with he SQM renewal.
• Looking after rota for website articles and loading finalised articles to the website
• Looking after the rota for telephone cover

GENERAL OFFICE – ADMINISTRATION DUTIES

• Assisting/overseeing office stationery supplies and orders
• Covering reception and taking new client calls as and when required.
• Reviewing archiving reports and working with PM on identifying files to be destroyed
• Responsible for day to day office and facilities management / reporting of issues
  This list is not exhaustive, and it is envisaged that the role will grow and develop over time.