Office Assistant at Schneider Electric Industries Malaysia

Belgrade, Central Serbia, Serbia -

Full Time

Start Date

Immediate

Expiry Date

22 Aug, 26

Salary

0.0

Posted On

24 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Administrative Support, Communication, Time Management, Organization, Multitasking, Vendor Management, Procurement, Logistics Coordination, Facility Management, English Fluency, Problem Solving

Industry

Automation Machinery Manufacturing

Description

Office Assistant Location: Belgrade, Serbia Employment Type: Contract via a third-party agency Job Description We are looking for a proactive, detail-oriented, and well-organized Office Assistant who thrives in a dynamic environment and enjoys supporting day-to-day office operations while ensuring a high level of service for employees and visitors. Key Responsibilities: Managing daily communication through a shared desk inbox and responding to employee requests in a timely and efficient manner Supporting smooth day-to-day office operations, ensuring a functional, well-organized, and efficient working environment Coordinating internal and external visits, including travel arrangements, accommodation, transportation, meeting room bookings, catering, and overall visit logistics Providing support in organizing office events such as conferences, visits, and recordings Assisting employees with office-related needs, including meeting room reservations, documentation, and general support Managing office supplies and resources such as stationery, beverages, and consumables, while initiating procurement requests and handling recurring orders Coordinating workspace setup, including furniture, equipment, and infrastructure needs Communicating with external vendors responsible for maintenance, cleaning, and technical services, while monitoring service quality and execution Reporting and coordinating resolution of facility issues and repairs, ensuring timely and effective handling of incidents Handling incoming and outgoing shipments and documentation via courier services and coordinating document delivery between locations Proactively resolving ad hoc operational issues and supporting overall workplace experience Performing general administrative tasks in line with business needs and internal procedures Ensuring compliance with workplace safety and operational standards Requirements Secondary education (minimum IV level) – all fields considered Minimum 2+ years of experience in a similar administrative or office operations role Fluent English, both written and spoken Strong organizational and time management skills Ability to handle multiple tasks and priorities in a fast-paced environment Proactive and solution-oriented mindset Competencies Strong communication skills Excellent personal organization Ability to multitask effectively Proactive and flexible approach Willingness to learn and grow What's in it for you: Working in pleasant environment and being a part of highly talented, professional, and friendly team Private health insurance & life insurance Flexible working hours with a requirement of on site work 24+ days of annual leave Gym & sports activities Family policy – Parental leave & Care leave Let us learn about you! Apply today. Looking to make an IMPACT with your career? When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values – Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork – starts with us. IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world. We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one. Become an IMPACT Maker with Schneider Electric – apply today! €40 billion global revenue +9% organic growth 150 000+ employees in 100+ countries You must submit an online application to be considered for any position with us. This position will be posted until filled. Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and ‘inclusion’ is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do. At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.

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Responsibilities

The role involves managing daily office operations, including communication, visitor logistics, and event organization. It also requires coordinating with external vendors and managing office supplies and facility maintenance.