Office Assistant at Superior Environmental Solutions

Chunchula, Alabama, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Sep, 26

Salary

0.0

Posted On

15 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Excel, SharePoint, Data Entry, Administrative Support, Labor Tracking, Recordkeeping, Confidentiality, Communication Skills, Organizational Skills, Attention To Detail, Invoicing, Problem Solving

Industry

Environmental Services

Description

Your Benefits: * Weekly Pay * Competitive Hourly Wage * Medical, Dental, Vision, and $50K Life Insurance * 401K with Company Match * Paid Time Off - first year! * Paid Holidays * Employee Referral Bonus Program Position summary The Office Assistant will provide administrative support by managing labor tracking, handling data entry, maintaining accurate records, and ensuring smooth operational workflows. This position will require the Office Assistant to have strong Excel skills, the ability to learn SharePoint, and discretion when handling sensitive information. Essential duties and responsibilities * Tracklaborhours and ensure accurate recordkeeping * Perform data entry tasks with a high degree of accuracy. * Create CODs( Cashon Delivery documents) as needed. * Request and track weight tickets from vendors. * Post documents for invoicing and ensure timely processing. * Create Bills of Lading( BOLs) and maintain their accuracy. * Update and maintain spreadsheets for customers and upper management. * Review invoices and feedback to ensure accuracy and resolve discrepancies. * Maintain confidentiality regarding sensitive information, including customer rates and vendor rebates. * Learn and efficiently use SharePoint for document management and team collaboration. Education and Experience Required * Strong organizational skills and attention to detail. * Effective communication skills, both written and verbal. * Demonstrated ability to handle confidential information discreetly. Preferred * Ability and willingness to learn SharePoint. * Previous experience in an office or administrative role. * Proficiency in MicrosoftExcel ,including advanced functions. competencies * Attention to Detail * Service Mindset * Discretion * Excellent Written and Oral Communication job demands and work environment * Frequent walking,standing,andsittingforextendedperiods. * Occasionallifting andmoving ofequipmentupto25lbs. * Abilitytoworkinindustrialenvironments,includingexposureto loudnoise,heavymachinery,andpotentialenvironmentalhazards. * UseofPersonalProtectiveEquipment(PPE)asrequired. * Abilitytomanagemultipleprioritiesunderdeadlines,analyzeoperationalchallenges,andmakehigh-stakes decisions. * Strongproblem-solvingskillsandabilitytoadapt torapidlychangingenvironments * Travelrequired,includingovernightstaysasneeded Please note this Job Description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. The position will also undertake other responsibilities and duties that may be assigned by SES from time to time. SES is an Equal Opportunity Employer and complies with all federal, state, and local employment laws, including the Americans with Disabilities Act (ADA). Reasonable accommodations will be made for qualified individuals with disabilities to perform essential job functions. SES provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under federal, state, or local laws. This job description is not a contract of employment. Employment is at-will and may be terminated at any time with or without cause.

Responsibilities

The Office Assistant provides administrative support by managing labor tracking, data entry, and maintaining accurate operational records. Key tasks include creating Bills of Lading, processing invoices, and managing documents via SharePoint.