Office Assistant at SVKM NMIMS Global University

Dhule, maharashtra, India -

Full Time

Start Date

Immediate

Expiry Date

13 Oct, 26

Salary

0.0

Posted On

15 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office Suite, Microsoft Outlook, Google Workspace, Oracle ERP, Data Entry, Document Management, Administrative Support, Report Preparation, Record Management, Office Coordination, Meeting Scheduling, Communication Skills

Industry

Education Administration Programs

Description

Post : Office Assistant Organisation Name : SVKM NMIMS Global University, Dhule Job Location : Dhule, Maharashtra Educational Qualifications : • Candidate should be a graduate from recognized university Professional Experience : • Minimum: 2–5 years of relevant administrative or clerical experience in a University, Educational Institution, Government Organization, or reputed Corporate Office. • Fresh graduates with excellent computer proficiency may also be considered for entry-level positions. Computer Skills · Microsoft Office Suite (Word, Excel, PowerPoint) · Microsoft Outlook · Google Workspace (Docs, Sheets, Drive, Calendar) · Oracle ERP or equivalent ERP/University Management Systems · Internet and Email Management · Document Management Systems · Data Entry and Report Preparation · PDF editing and document scanning software Key Responsibilities Administrative Support * Provide day-to-day administrative assistance to the Central Office. * Assist in preparing, typing, formatting, and filing official letters, circulars, notices, reports, and other documents. * Maintain physical and electronic filing systems for efficient record management. * Receive, sort, and distribute incoming correspondence and dispatch outgoing communications. * Maintain confidentiality of official documents and sensitive information. Office Operations * Assist in the smooth functioning of the Central Office and support various administrative activities. * Coordinate with Schools, Departments, and administrative units for routine office work. * Schedule meetings, maintain office calendars, and arrange meeting logistics. * Prepare meeting files and assist in recording Minutes of Meetings (MoM), where required. Documentation & Record Management * Maintain registers, records, files, and official documentation in an organized manner. * Ensure proper indexing, storage, retrieval, and archival of documents. * Update departmental records and administrative databases regularly. * Support documentation related to admissions, examinations, HR, Finance, Procurement, and other University functions as assigned. ERP & Data Management * Perform data entry and update records in Oracle ERP or other University Management Systems. * Generate routine reports and maintain digital records. * Verify the accuracy of information before updating the system. * Assist departments in maintaining accurate administrative data. Communication & Coordination * Coordinate with faculty members, administrative staff, students, visitors, and external agencies. * Attend telephone calls, receive visitors, and direct them appropriately. * Provide administrative support during university events, meetings, inspections, and accreditation visits. Office Administration * Maintain office stationery, consumables, and inventory records. * Coordinate photocopying, scanning, printing, binding, and document dispatch activities. * Ensure proper upkeep of office equipment and report maintenance requirements. * Assist in arranging travel, accommodation, and logistics for official visitors, whenever required. Compliance * Follow University rules, administrative procedures, and office protocols. * Ensure timely completion of assigned work. * Maintain professionalism, integrity, and confidentiality in all official matters. SVKM NMIMS Global University, Dhule, is a dynamic state-private university that builds on the esteemed NMIMS legacy.Located in the heart of Maharashtra, our state-of-the-art campus offers a world-class education, guided by distinguished faculty and real-world expertise, preparing students for global success.

Responsibilities

Provide comprehensive administrative and clerical support to the Central Office, including document preparation, filing, and office operations. Manage data entry within the Oracle ERP system and coordinate communication between university departments, students, and external agencies.