Office Assistant - Temporary at Ingerman Management Company

Saddle Brook, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jul, 26

Salary

20.0

Posted On

17 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Customer service, Data entry, Yardi, Property management, Conflict resolution, Budget preparation, Inventory management, Lease preparation, Accounts receivable, Microsoft Office, Time management, Organizational skills, Communication skills, Fair housing law compliance

Industry

Real Estate

Description

Description We’re all about having a career and making a difference. By building communities that help people live better lives, we’re growing and prospering. If you share our vision of service and our passion for quality, we’d like to talk with you. At Ingerman, the Office Assistant is responsible for executing administrative tasks associated with successful property operation. This includes answering phones, greeting residents and visitors, making copies and faxing documents, inputting, managing, and closing out work orders, creating new files, managing existing files, collecting and batching rent payments, and coordinating mailings to residents and applicants. This is a temporary position for approximately 6-8 months. Schedules appointments and meetings for property management Serves as the primary point-of-contact for resident inquires Resolves resident conflict through de-escalation strategies Assists in the preparation of departmental budgets and expense allowances Tracks inventory of office supplies and order more of what is needed as approved Assists in the completion of the initial rental application Assists in the preparation of leases or rental agreements Coordinates timely revenue collection in accordance with lease obligations and accounts receivable procedures Enters rent information into Yardi in a timely and accurate manner Assists in coordinating requests for repairs or maintenance, upkeep, and refurbishment at property Adheres to Fair Housing Laws in all resident and prospect interactions Requirements Knowledge, Skills, and Abilities High school diploma (or equivalent combination of education and experience) Minimum of 2 years of administrative experience, preferably in an office setting Experience with Public Housing, Project-based Voucher, Tax Credit, and Section 8 is highly-preferred Scheduling flexibility based on business needs Sound interpersonal skills Strong written and verbal communication skills Advanced customer service and problem-solving skills Advanced organizational and time management skills Technically proficient in Microsoft Office Ability to work in a fast-paced, action-oriented environment Ability to establish relationships across the organization and at various hierarchical levels Ability to travel up to 10% of the time WE’VE GOT YOU COVERED We take pride in supporting the health and well-being of our teammates and their families: Full medical, prescription, dental and vision benefits Company-paid life and AD&D insurance Company-paid short-term and long-term disability A 401(k) retirement plan with company match Paid time off, accrued based on years of service Supplemental insurance for employees and families Employee Assistance Program for confidential counseling Additional paid day off to provide community or charitable services Paid holidays; approximately eight per year Peace of mind and a great working environment #HP Ingerman provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

Responsibilities

The Office Assistant is responsible for executing administrative tasks including answering phones, managing work orders, and processing rent payments. They also serve as the primary point-of-contact for residents and assist with property management duties like lease preparation and budget tracking.