Office Assistant at Texas Shield

Houston, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

12 May, 26

Salary

20.0

Posted On

11 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Inventory Management, Purchasing, Procurement, Vendor Relations, Front Office Reception, Mail Distribution, Document Support, Meeting Support, Organizational Skills, Attention To Detail, MS Office Proficiency, Data Entry

Industry

Legal Services

Description

About the role This Office Assistant position focuses on maintaining optimal office functionality through diligent supplies management and administrative support. Key duties include monitoring inventory levels, proactively ordering supplies to prevent shortages, and managing vendor relationships. The ideal candidate ensures a well-stocked, organized, and efficient office environment. What you'll do Key Responsibilities Inventory Management: Regularly check stock levels of stationery, kitchen supplies, and toner to maintain, inventory, and order necessary materials. Purchasing and Procurement: Proactively anticipate office needs, research vendors, and place orders to ensure continuous supply availability. Receiving and Stocking: Unpack, organize, and distribute supplies to designated areas or workstations upon delivery. Equipment Maintenance: Monitor office equipment (printers, copiers) and contact technicians or IT for repairs or maintenance as needed. Vendor Relations: Maintain positive relationships with suppliers, handling inquiries, and ensuring accurate invoice processing. General Administrative Support Front Office Reception: Greet visitors, answer, and direct phone calls with professional etiquette as needed. Mail Distribution: Handle incoming and outgoing mail, packages, and courier services. Document Support: Assist with copying, filing, scanning, and data entry. Meeting Support: Set up meeting rooms, prepare materials, and assist with scheduling. Role Expectations This position is required in-office, Monday through Friday, 7 AM – 3 PM This is an hourly position paying $20 per hour. Qualifications High school diploma or equivalent required. Proven experience as an Office Assistant, Clerk, or in a similar role. Strong organizational skills and high attention to detail. Proficiency in MS Office (Word, Excel) and inventory management software. Excellent verbal and written communication skills.

Responsibilities

The primary duties involve maintaining optimal office functionality through diligent supplies management, including monitoring inventory, proactively ordering materials, and managing vendor relationships. Additional responsibilities cover general administrative support such as reception duties, mail handling, document processing, and meeting preparation.