Office Assistant-UAEN-DUBAI, UAE at Segula Technologies

Dubai, Dubai, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

05 Jan, 26

Salary

0.0

Posted On

07 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication Skills, MS Office, Excel, PowerPoint, SAP, Power BI, Document Management, Office Coordination, Travel Arrangement, Client Liaison, Meeting Facilitation, Confidentiality, Project Assistance, Multi-Tasking, Organizational Skills, Team Collaboration

Industry

Engineering Services

Description

Company Description Do you want to shape the world of tomorrow and work on innovative projects? Then you're a good fit for us! We are a global engineering group with 15,000 employees and 140 locations worldwide. With our services, we are driving the topics of energy efficiency, climate protection and decarbonization and developing tech industries into new dimensions. The world of SEGULA Technologies Experts revolves around industries such as automotive, software, energy and life sciences. As an independent player, we support OEMs and suppliers with personal engineering services. Take advantage of new opportunities and take on exciting tasks and attractive positions with direct customer assignment. Job Description The Project Assistant will be able to provides assistance for documentation, actions, reporting and working closely to the General Project Manager and the team Provide administrative support, including document management, filing, and office coordination. Organize and maintain executive diaries, manage appointments, and ensure seamless scheduling. Arrange complete travel and accommodation plans, including itineraries, visa processing, and transportation arrangements. Screen and direct phone inquiries and meeting requests to the appropriate managers, ensuring smooth communication. Prepare and produce high-quality documents, reports, presentations, and correspondence. Collaborate closely with the GPM (General Project Manager) and Project team to support project objectives and provide project-related assistance. Liaise effectively with clients, consultants, partners, and government agencies to maintain strong relationships and ensure smooth workflow. Organize and facilitate meetings, conference calls, and video conferences, including agenda preparation, minute-taking, and action follow-ups. Support the onboarding process of new employees by coordinating with HR and ensuring proper orientation. Coordinate with vendors, contractors, and service providers to manage office supplies, equipment, and facility requirements. Monitor deadlines and project timelines, ensuring tasks are completed on schedule and within the defined scope. Assist in organizing corporate events, team-building activities, and executive retreats, ensuring a smooth execution. Handle confidential information with discretion, ensuring that sensitive documents and discussions are securely managed. Ensure adherence to corporate policies, procedures, ethical standards, and the company’s code of conduct, while staying aligned with global best practices. Provide support in handling correspondence, internal memos, and legal documentation as required by the executive. Assist with preparing and submitting project proposals, tenders, and bids, coordinating with relevant departments. Act as the primary point of contact for external stakeholders and ensure timely responses to inquiries. Qualifications Minimum of 5 years’ experience Efficient , Organized with Multi-Tasking Capability Excellent Communication kills Fluent in English , Arabic is a plus The candidate must possess excellent MS Office, Excel and PowerPoint skills, preference will be given if candidate is also proficient on SAP and Power BI. Additional Information Please note that only shortlisted candidates will be contacted This opportunity open to UAEN only

Responsibilities

The Project Assistant provides assistance for documentation, actions, reporting, and works closely with the General Project Manager and the team. Responsibilities include administrative support, organizing travel plans, managing communication, and facilitating meetings.