Job description: Administrative/Legal Office Clerk
Location: Dublin
Department: Operations / Legal Support
Position Type: Full-Time | Permanent | Entry Level Role
Are you a highly organised individual with a passion for keeping things running smoothly behind the scenes? At Gibson & Associates LLP, we are seeking an Admin/Legal Office Clerk to support the day-to-day operations of our dynamic legal practice. This is a fantastic opportunity for someone with strong administrative skills who enjoys being a key part of a busy and supportive team.

Key Responsibilities:

• Mail & Courier Management: Handle all incoming and outgoing post, DX, and courier services efficiently.
• Financial Administration: Manage petty cash, bank lodgements, and reconcile Pleo card transactions.
• Office Coordination: Maintain office supplies, coordinate IT/laptop repairs, and ensure smooth daily functioning of the office.
• Client Support: Assist with client meetings, prepare documentation, and act as a helpful point of contact.
• Departmental Support: Provide administrative help across Legal, Marketing, Sales, and other departments including court filing and document prep as needed.
• Meeting Coordination: Arrange rooms, refreshments, and equipment for meetings and events, both internal and external.
• General Admin: Draft basic correspondence, assist in maintaining both digital and physical client files, and uphold confidentiality.
• Other Duties: Support ad-hoc projects, adapt to new tasks, and assist wherever needed to ensure seamless office operations.

KEY SKILLS AND ATTRIBUTES:

• Strong organisation and time-management skills
• Attention to detail and ability to prioritise tasks
• Effective communication – both written and verbal
• Proactive, flexible, and eager to learn
• High standards of professionalism and confidentiality

• Mail & Courier Management: Handle all incoming and outgoing post, DX, and courier services efficiently.
• Financial Administration: Manage petty cash, bank lodgements, and reconcile Pleo card transactions.
• Office Coordination: Maintain office supplies, coordinate IT/laptop repairs, and ensure smooth daily functioning of the office.
• Client Support: Assist with client meetings, prepare documentation, and act as a helpful point of contact.
• Departmental Support: Provide administrative help across Legal, Marketing, Sales, and other departments including court filing and document prep as needed.
• Meeting Coordination: Arrange rooms, refreshments, and equipment for meetings and events, both internal and external.
• General Admin: Draft basic correspondence, assist in maintaining both digital and physical client files, and uphold confidentiality.
• Other Duties: Support ad-hoc projects, adapt to new tasks, and assist wherever needed to ensure seamless office operations