“SAIL does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expressions, national origin, age, disability, veteran status, marital status, or based on an individual status in any group or class protected by applicable federal, state or local law. SAIL welcomes and encourages applications from minorities, women, the disabled, protected veterans, and all other qualified applicants.”

GENERAL DESCRIPTION

Assist the Finance Department with general clerical duties in a timely and efficient manner. Position must be in-person with office duties and responsibilities.

QUALIFICATION AND COMPETENCIES

• High School Diploma or GED required.
• At least one year in office/secretarial work experience is preferred.
• Prior experience working with invoice/check processing
• High comfort level processing high volumes of paperwork at a moderate pace
• Flexibility and ability to exercise patience when necessary
• Must have the ability to complete basic office related work in a timely and consistent manner.
• Must be able to file in chronological, alphabetical, and/or numerical order.
• Must be a highly organized individual who pays attention to detail.

• Maintain files and finance paperwork with meticulous attention to detail to be easily accessible
• Attach all unpaid invoices that are posted and waiting to be paid with unsigned checks, verify information on the checks with backup.
• Prepare checks for signature by CEO, COO and/or Board member.
• Assist in traveling to obtain signatures from Board members
• Receives, dates stamps, and distributes paperwork for mailing. Preparation for mailing: after checks are signed, insert checks with remittance advice and vendor statements (where it applies) in a vendor’s or SAIL’s envelopes.
• Fill out check information on the Accounts Payable Coding Sheet and stamp all invoices/receipts paid.
• Receive large number of check batches and file check remittance advices with attachments in alphabetical order and by the check number in the Accounts Payable Cabinet.
• Prepare folders and type labels for new customers and businesses.
• File new customers and new businesses information in the Vendor Record MIP Request binder.
• Retrieve journal entries, file in the Journal Entry binder by the JVGJ number.
• File Bank statements in the Bank Statements Binder
• Assist with annual Audit to pull/copy files.
• Scanning and filing as needed
• Tracks files/documents that have been removed from files to ensure that borrowed files are returned.
• Purge outdated files annually.
• Familiarity with office procedures and basic accounting principles.
• Accept and follow through on all other duties and responsibilities as assigned.