Office Clerk at Techfaya Innovations Pvt Ltd

Pasadena, California, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Oct, 26

Salary

22.0

Posted On

21 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bilingual Spanish, Customer Service, Time Management, Multitasking, Document Management, Clerical Support, Case Management Systems, Communication Skills, Problem Solving, Organization, Data Entry, Scheduling

Industry

Law Practice

Description

Pay: $19.00 - $22.00 per hour Job description: Location: Pasadena, CA Position Type: Temp-Full-Time Schedule: Monday to Friday, with occasional Saturdays and holidays as needed Overview: We are a well-established and fast-paced immigration law firm seeking a dependable, detail-oriented, and proactive Office Clerk to join our dedicated team. This position is ideal for individuals who thrive in a dynamic environment, are passionate about helping others, and seek long-term growth within the legal field. Key Responsibilities: * Receive, sort, and distribute incoming mail and packages daily * Scan and upload all mail into the Cerenade system accurately and promptly * Notify team members of incoming mail and case documents via email * Communicate with clients to confirm and remind them of scheduled appointments * Support the legal secretary by assisting with phone lines and taking messages as needed * Greet and assist walk-in clients professionally and courteously * Provide general clerical assistance to the legal team, including copying, scanning, filing, and organizing case files * Assist with preparing outgoing mail, postage, and document handling * Maintain a clean and organized front office and mailroom area * Assist with the inventory of office and mailing supplies as needed * Be flexible and willing to work on Saturdays and holidays as required * Contact clients by phone, email, or text to request and follow up on required documents. * Schedule appointments with clients to collect and review documents. * Meet with clients in person to receive documents and ensure files are complete. * Organize, scan, and upload documents into the firm’s case management system. * Maintain accurate client records and update case notes as needed. * Communicate with legal assistants and attorneys regarding missing or pending documentation. * Provide general administrative support, including filing, copying, and document preparation. * Maintain confidentiality of client information and comply with office procedures. Qualifications: * Bilingual (Spanish) strongly preferred * Reliable, responsible, and able to maintain a positive attitude at all times * Pays close attention to detail and follows instructions carefully * Excellent customer service and communication skills * Strong multitasking and time management abilities * Ability to work well under pressure in a high-volume, deadline-driven environment * Self-starter with a problem-solving mindset and a team-first attitude * Must be dependable, punctual, and committed to long-term employment and professional growth * Prior experience in a law office or customer-facing administrative role is a plus * Must be willing to work on holidays and Saturdays as needed Compensation: $19 to $22 per hour, based on experience Why Join Us: * Collaborative and professional team environment * Opportunities for long-term career growth * Meaningful work that supports individuals and families through their immigration journey * Medical and dental benefits are available * 401(k) plan offered to eligible employees To Apply: Please submit your resume and a brief cover letter outlining your qualifications and interest in the position. Job Type: Full-time Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off * Vision insurance Ability to Commute: * Pasadena, CA 91101 (Required) Ability to Relocate: * Pasadena, CA 91101: Relocate before starting work (Preferred) Work Location: In person

Responsibilities

The Office Clerk is responsible for managing incoming and outgoing mail, scanning documents into the case management system, and coordinating client appointments. They provide general administrative support to the legal team and greet walk-in clients professionally.