Office Coordinator at Accelevation

Miamisburg, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Jun, 26

Salary

25.0

Posted On

16 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Front Desk Management, Visitor Experience, Phone Handling, Email Management, Office Organization, Facilities Coordination, Meeting Room Scheduling, Inventory Management, Supply Ordering, Mail Distribution, Event Planning, Customer Facing Support, Attention To Detail, Verbal Communication, Written Communication, Task Management

Industry

Description

Office Coordinator Location: Miamisburg, OH (Corporate office) About Accelevation We build what the future runs on. Accelevation designs, manufactures and installs the physical infrastructure that powers today’s most advanced technologies. We’ve grown over 440% in the last 18 months because we take ownership, solve hard problems, and build with purpose. Join us to build the future. Your Impact As an Office Coordinator, you’ll shape first impressions and create a welcoming, well-organized workplace that supports employee experience and customer perception at our corporate office. You’ll serve as the face of the office; ensuring visitors feel valued, operations run smoothly, and workspaces remain organized, stocked, and ready for collaboration. This is a highly visible, hands-on role that blends hospitality, organization, and facilities coordination. Your proactive approach and attention to detail will directly impact how employees and guests experience our environment every day. Your Day-to-Day Responsibilities * Front Desk & Visitor Experience * Greeting and assisting visitors with professionalism and warmth * Managing the reception desk as the primary point of contact for guests * Escorting visitors throughout the office as needed * Handling incoming phone calls, emails, and general inquiries * Routing calls and messages to appropriate team members * Office Operations & Facilities Support * Conducting regular office walkthroughs to maintain cleanliness and organization * Identifying and coordinating maintenance or layout needs with property management * Managing meeting room scheduling, setup, and reset, including moving tables, chairs, and equipment * Setting up coffee, food, promotional materials, and orientation supplies * Receiving, sorting, and distributing daily mail and packages * Supporting outgoing shipments and signing for deliveries * Maintaining the office ice machine, including daily water refills and routine cleaning * Office Inventory & Stocking * Performing daily physical checks of office, kitchen, and breakroom inventory * Placing supply orders and distributing deliveries throughout the office * Receiving and unloading bulk orders, including beverages and snacks * Stocking cabinets, closets, and storage areas * Maintaining breakroom cleanliness by refilling items, cleaning surfaces, breaking down boxes, and tracking reorder needs * Events & Employee Support * Assisting with planning and execution of internal and external events * Setting up and breaking down event spaces, including moving furniture and arranging food, beverages, and equipment Qualifications * 1–3 years of experience in a front desk, receptionist, office coordinator, facilities support, or similar role * Demonstrated experience providing professional customer-facing support * Strong organization and attention to detail * Clear verbal and written communication skills * Ability to manage multiple tasks in a fast-paced environment * Basic technology proficiency (email, calendars, inventory tracking) * Ability to perform physically active duties, including standing, walking, bending, and lifting up to 40 lbs throughout the day Core Competencies Safety: Proactively fosters a culture of safety in our work environment Inclusion: Appreciates and respects individuals from diverse backgrounds, identities, and values Speed: Operates with urgency, recognizing the advantage of being swift and responsive Innovation: Continuously seeks ways to improve and simplify processes Judgment: Exercises sound discretion and decision-making Accountability: Holds self and others to high standards of performance and service Benefits * Competitive compensation * Paid time off * 401(k) retirement plan with company match * Comprehensive health, dental, and vision insurance * Collaborative, high-energy workplace Job Application Notice Accelevation LLC does not ask for payment or sensitive personal details, such as bank account or Social Security numbers, during the job application process. If you're unsure about a job posting, apply directly at https://www.accelevation.com to stay safe. Equal Opportunity Statement Accelevation LLC is an equal opportunity employer. Inclusion is one of our core values — we appreciate and respect individuals from diverse backgrounds, identities, values, and cultures. We enthusiastically build teams that celebrate and embrace the contributions of everyone, fostering an environment of welcome and respect for all. As part of our pre-hire process, we may conduct a background check. We use E-Verify to confirm the identity and employment eligibility of all new hires.

Responsibilities

The Office Coordinator will serve as the face of the office, managing the front desk, greeting visitors professionally, and handling incoming communications to ensure a welcoming environment. This role also involves comprehensive office operations support, including maintaining cleanliness, managing inventory, coordinating maintenance, and assisting with event setup and breakdown.