Salary: Market related
Reference: JOB-18013
We are currently seeking a proactive and highly organized Office Coordinator to join our client’s team in St. John’s, NL on a permanent, full-time basis. This dynamic role is ideal for someone who thrives in a fast-paced, people-focused environment and takes pride in being the go-to person for keeping operations running smoothly. In addition to general office coordination, this role plays a key part in creating a welcoming front-desk presence and supporting a collaborative team.

EXPERIENCE & ATTRIBUTES FOR SUCCESS:

• Post-secondary education in Business Administration, Office Administration, or a related field is preferred. An equivalent combination of education and relevant work experience will also be considered
• 3+ years of experience in an office administration or coordinator role, ideally with exposure to office or operations management
• Strong organizational and multitasking skills with keen attention to detail
• Proficiency in Microsoft Office Suite and comfort working with digital tools and platforms
• Excellent interpersonal and communication skills
• A proactive mindset with the ability to take initiative and solve problems independently
• Friendly, professional, and adaptable to a variety of tasks and team needs

• Act as the first point of contact at the front desk, greeting visitors and responding to phone and email inquiries with professionalism and warmth
• Oversee daily office operations to ensure a well-organized, efficient, and productive workspace
• Manage supply inventories, equipment maintenance, and office services
• Assist with onboarding of new team members, including coordinating workspaces and access to systems
• Support the leadership team with calendar management, meeting coordination, and correspondence
• Maintain and organize physical and digital filing systems
• Assist with the planning and coordination of staff events and internal communications
• Perform general administrative duties such as drafting documents, preparing reports, and handling incoming inquiries
• Ensure compliance with office policies and health & safety protocols