Office Coordinator & Admin Assistant at Inspira Gateway by Cogir

Scottsdale, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

04 May, 26

Salary

0.0

Posted On

03 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Multi-tasking, Written Communication, Verbal Communication, Attention To Detail, Follow-Through, Handling Confidential Information, Discretion, Microsoft Office Suite Proficiency, Concur Experience, Office Operations Support, Administrative Coordination, Event Planning, Proactivity

Industry

Nursing Homes and Residential Care Facilities

Description

Description THE COMPANY Cogir Senior Living, based in Scottsdale, Arizona, proudly oversees a network of senior living communities spanning 11 states nationwide. As a trusted leader in senior housing, we are dedicated to growth while maintaining our commitment to exceptional care for our residents and a supportive, growth-focused environment for our team members. At Cogir, our culture is rooted in the core values of human focus, creativity, and excellence, which inspire us to continuously improve and achieve excellence in all we do. Join us in our mission to enrich the lives of our residents while building a meaningful and fulfilling career! Position Overview The Office Coordinator & Assistant plays a key role in supporting the day-to-day operations of the corporate office and ensuring a professional, welcoming, and well-organized environment for employees, leaders, and visitors. This position is responsible for office logistics, administrative coordination, event support, and general operational assistance that helps the corporate team operate efficiently. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced corporate setting. This role contributes directly to a positive workplace experience by maintaining operational excellence, clear communication, and strong attention to detail. Key Responsibilities Office Operations & Coordination • Maintain common office areas including kitchens, printer stations, and conference rooms by ensuring cleanliness, organization, and adequate supplies • Manage office inventory including snacks, beverages, and general office supplies • Coordinate conference room scheduling and prepare meeting spaces, including materials and refreshments • Answer and route calls on the main office line and ensure timely follow-up • Manage daily mail operations including sorting, scanning, and distribution • Support office seating changes, relocations, and other office-related projects as needed Meetings, Events & Employee Engagement • Coordinate meals and catering for visiting guests, team meetings, trainings, and monthly office lunches • Plan and support employee engagement initiatives including holiday decorations, celebrations, and recognition activities • Provide logistical support for quarterly leadership meetings and RVPO meetings, including award tracking and certificate preparation Administrative & Financial Support • Assist with administrative financial processes including check run preparation, postage, shipping labels, and outbound shipments • Support Executive travel and reconcile Concur expense reports as needed • Maintain and update the corporate directory with accurate employee and community contact information • Assist with special company initiatives such as recognition programs by researching, ordering, and assembling supplies and gift package Requirements Qualifications & Skills • Strong organizational skills with the ability to manage multiple priorities simultaneously • Excellent written and verbal communication skills • High attention to detail with strong follow-through • Ability to handle confidential and sensitive information with discretion • Proficiency with Microsoft Office Suite and general office systems; experience with Concur preferred • Experience supporting office operations, administrative coordination, or event planning preferred What We Offer • Health, Dental, Vision, and Life Insurance · 401k with company match · Employee Assistance Program · Generous Employee Referral Program and more · Paid Vacation, Holidays, and Sick Leave · Data driven decisions that support equity, transparency, and business growth

Responsibilities

The Office Coordinator & Assistant supports daily corporate office operations by managing office logistics, ensuring common areas are organized and stocked, and handling mail and phone calls. This role also involves coordinating meals and catering for meetings and supporting employee engagement initiatives and basic administrative/financial tasks.