This role forms part of Ogier’s Operations Team reporting to the Local Practice Partner. Responsible for ensuring the office working environment meets the needs of London’s employees through maintenance, upkeep, and oversight of day-to-day operational activities to ensure the office is run smoothly and efficiently.

Key Responsibilities

• Manage the reception area to create a welcoming environment, answer and direct incoming calls and emails professionally, and manage the distribution and coordination of mail and couriers for various stakeholders in the London office
• Maintaining the workspace in the London office and the development of our flexible and innovative ways of working
• Working with sustainability departments to apply the necessary steps required to support Ogier’s environmental sustainability policy and sustainability goals
• Liaising with the managed services company who support office maintenance, including dealing with suppliers, and contractors
• Working with the Local Practice Manager to ensure office facilities are safe, secure, and legally compliant
• Maintaining records on suppliers and office equipment by working closely with workspaces, operations, and IT departments
• Tracking financial records such as statements and office expenses, working closely with the finance department
• Reporting employees queries regarding office management issues to the Local Practice Manager
• Supporting employees on other team in the London office, when necessary, by being part of the global administrative function (legal, operations, among others)
• Assisting in organising meetings and events in-house or off-site, activities, celebrations, visitor trips, and conferences
• Supporting business continuity works for the London office in conjunction with Local Practice Manager, IT, Risk and Management
• This is an anchor role (a role that must be undertaken in the office to be effective and the key accountability for the role is to be present in the office full-time)

Skills, Knowledge and Expertise

• Minimum of 2 years’ experience in an office assistant or office operations role
• Maintain and develop a good relationship with internal and external clients
• Positive attitude and strong team player
• Ability to be forward-thinking and to take initiative
• Capable of handling multiple tasks and projects simultaneously in a fast-paced environment
• Excellent Microsoft Suite skills, particularly Excel, PowerPoint, and Outlook
• Excellent written and verbal communication skills
• Excellent organisational skills

About Ogier

• Manage the reception area to create a welcoming environment, answer and direct incoming calls and emails professionally, and manage the distribution and coordination of mail and couriers for various stakeholders in the London office
• Maintaining the workspace in the London office and the development of our flexible and innovative ways of working
• Working with sustainability departments to apply the necessary steps required to support Ogier’s environmental sustainability policy and sustainability goals
• Liaising with the managed services company who support office maintenance, including dealing with suppliers, and contractors
• Working with the Local Practice Manager to ensure office facilities are safe, secure, and legally compliant
• Maintaining records on suppliers and office equipment by working closely with workspaces, operations, and IT departments
• Tracking financial records such as statements and office expenses, working closely with the finance department
• Reporting employees queries regarding office management issues to the Local Practice Manager
• Supporting employees on other team in the London office, when necessary, by being part of the global administrative function (legal, operations, among others)
• Assisting in organising meetings and events in-house or off-site, activities, celebrations, visitor trips, and conferences
• Supporting business continuity works for the London office in conjunction with Local Practice Manager, IT, Risk and Management
• This is an anchor role (a role that must be undertaken in the office to be effective and the key accountability for the role is to be present in the office full-time