OFFICE COORDINATOR at ASPIRE COMMUNICATIONS LLC

Lake Mary, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Jun, 26

Salary

22.0

Posted On

09 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Coordination, Communication, Scheduling, Travel Coordination, Inventory Management, Onboarding Assistance, Applicant Pre-screening, Interviewing, Expense Reporting, Time Card Correction, Meeting Minutes Preparation, Proactiveness, Personability

Industry

Telecommunications

Description

Description Aspire Communications is seeking a friendly and organized Office Coordinator to join our rapidly growing team. This role is an in-office position and serves as the first impression to visitors, callers, and employees. The Office Coordinator will be responsible for managing the day-to-day functions of our office on the East Coast, assisting employees with office-related needs, and ensuring a smooth, well-stocked, and welcoming environment. Primary Responsibilities and Essential Functions Collaborate with HR and hiring managers to pre-screen job applicants, conduct initial interviews, and gather relevant candidate information. Help HR manager facilitate the onboarding process for new employees, ensuring they receive necessary training, complete paperwork, and have a smooth transition into the company. Help HR and field team with time card corrections and approvals as well as expense reports Assist in onboarding new subcontractors Act as the primary point of contact for East Coast calls and all incoming office calls. Route HR-related issues to the appropriate personnel, such at the HR Manager Coordinate travel arrangements for employees, including booking flights, accommodations, and transportation as needed. Maintain an organized inventory of office supplies, order replacements when needed, and ensure a well-stocked and efficient office environment. Oversee and manage credit card receipt collection and transactions for East Coast expenses. Schedule internal meetings, including preparation of agendas and minutes. Other duties within reason that are not specified This role is perfect for someone who is proactive, personable, and enjoys helping others while keeping an office running smoothly. Benefits: Dental insurance Flexible schedule Health insurance Life insurance Paid time off Referral program Vision insurance Schedule: 10 hour shift 8 hour shift Day shift Monday to Friday Overtime Weekends as needed

Responsibilities

The Office Coordinator will manage daily office functions, serving as the first point of contact for visitors and calls, and ensuring a welcoming and well-stocked environment on the East Coast.