Office Coordinator at Aurora Live

Barcelona, Catalonia, Spain -

Full Time

Start Date

Immediate

Expiry Date

28 Jul, 26

Salary

0.0

Posted On

29 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office administration, Time management, Organizational skills, Customer service, Problem-solving, Microsoft Office, Communication, Event coordination, Vendor management, Onboarding

Industry

Business Consulting and Services

Description

We're Looking for an Office Coordinator – Be the Heart of Our Barcelona Office! Do you thrive in a dynamic environment where no two days are the same? Do you take pride in creating a vibrant, well-run workplace that supports and energizes the people around you? We’re looking for a highly organized and proactive Office Coordinator to become the backbone of our Barcelona office. Supporting around 70 international colleagues, you’ll be the go-to person for all things office-related—ensuring smooth daily operations, nurturing a positive office atmosphere, keep office tidy and providing essential administrative support. You love helping others and take pride of the tidy and well organized office. Your Key Responsibilities Operational Excellence: Keep the Barcelona office running like clockwork. Handle all aspects of office administration - everything from meeting arrangements and travel bookings to vendor communication and office supplies. Craft a Thriving Workplace: Create and maintain a welcoming, inspiring office atmosphere. From a tidy, well-stocked workspace to an energizing environment, your influence will be felt every day. Team Player & Culture Champion: Help onboard new colleagues & work equipment, organize internal events, and be a friendly, reliable point of contact for our teams. You’re the eyes and ears of the office—ready to support, inform, and connect. Client-Facing Professionalism: Greet visitors warmly, respond to general emails, and represent the company with professionalism and positivity. Administrative Powerhouse: Support Finance and Human Resources functions with tasks such as invoice handling, coordinating employee benefits and welcoming new employees, and collaborating with other departments on various administrative needs. Office as Your Business Card: Ensure the office is always organized, stocked, and presentable—you take pride in a space that reflects our culture and professionalism What You’ll Bring You thrive in a fast-paced setting and juggle tasks with ease (and a smile!) Exceptional organizational and time management skills—attention to detail is your superpower. A customer service mindset: you love supporting others and contributing to a positive workplace. A hands-on, can-do attitude with great problem-solving instincts. Fluency in Spanish and English is a must Solid Microsoft Office skills. A passion for operational excellence—you love the hands-on nature of keeping an office running smoothly. (Please note: due to the nature of this role, remote work is not possible.) How we support you: Private health insurance Chance to earn up to 12 bonus vacation days annually Culture & Community: Friday hangouts, international colleagues and other fun events Support from your international team and thorough onboarding Long-Term Career Opportunity We’re looking for someone ready to grow with us and become a key part of our office community. Ready to Make a Difference? We can’t wait to meet you! Please send us your application no later than May 13th – we will be reviewing applications and starting interviews during this period.

Responsibilities

The Office Coordinator will manage daily office operations, including administrative tasks, vendor communication, and travel arrangements. They will also foster a positive workplace culture by organizing events, supporting onboarding, and ensuring the office environment is well-maintained.