Welcome to CPAB – Canada’s Public Company Audit Regulator
The Canadian Public Accountability Board oversees public accounting firms that audit reporting issuers. We promote audit quality through proactive regulation, robust audit assessments, dialogue with domestic and international stakeholders, and practicable insights that inform capital market participants and contribute to public confidence in the integrity of financial reporting.
We do important work, and we need remarkable people on our team!
Who are we looking for?
The Office Coordinator supports the Toronto office and some organizational operations, ensuring smooth day-to-day functioning of our premises. The Office Coordinator is responsible for keeping daily office operations running smoothly by managing supplies, scheduling meetings, supporting staff and visitors, coordinating communications, and serving as a key point of contact for both internal teams and external vendors.
This is a role for someone who is organized, detail oriented, and able to work in the office 4-5 days a week.

What do you bring to the Role?

• At least 5 years of working experience in an office environment.
• One year certificate program from a recognized College is preferred.
• Willingness to obtain Joint Health and Safety Certification.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Experience in facilities management and office administration.
• Strong organizational and planning skills.
• Attention to detail, ability to proactively address day-to-day operational issues, and strong problem-solving skills.
• Excellent collaborator who maintains a positive working environment.
• Strong time management skills and ability to multi-task and prioritize work.
• Strong written and verbal communications skills, adept at engaging with leadership, cross-functional teams and external stakeholders with clarity and professionalism.

What will you do?

• Organizational Support: Provide daily office operations and support to CPAB staff. Provide general support to visitors including answering incoming calls and front door inquiries.
• Event and Hospitality Coordination: Provide logistical support for internal and external events, managing hospitality, assisting with hospitality contract negotiations, assist with coordinating event schedules, and other items as necessary.
• Vendor Management: Assisting with services contracts for office cleaning, supplies, catering services, accommodations rates negotiations, and ensuring quality service delivery.
• Supplies and Inventory Management: Monitor and maintain kitchen and office supplies and overseeing courier services and vendor contracts.
• Financial and Budget: Assist with monitoring of budgets for office supplies and administrative costs and submitting expense reports. Handling purchase requisitions, ensuring proper documentations for approvals and working with accounts payable. Identify opportunities to reduce costs without compromising efficiency or service quality.
• Health and Safety Committee Participation: Lead the Joint Health and Safety Committee, schedule meetings, manage action items and maintain safety plans as well as ensuring compliance with provincial requirements.
• Facilities Maintenance: Coordinate office maintenance and repairs of all offices. Liaising with building property management and forward to staff regular tenant updates. Maintain the Toronto office condition and ensuring the office space is safe, clean and functional.
• Travel Management: Assist staff with questions regarding travel arrangements, including booking flights and hotels. Assist CPAB’s board of directors’ members with accommodations and other ad hoc administrative items when required.
• Other duties as required.

What’s in it for you?
Certified a Great Place to Work® for the second year in a row, at the Canadian Public Accountability Board, we thrive to be our best, continuously learning and growing. We work together to contribute to the public confidence in the integrity of financial reporting. Our work is based on our core values: teamwork and inclusivity, innovative and courageous, and collectively we strive to reach our potential and achieve success that is mutual.
Sound Right?
If your skills match our requirements and you want to contribute to CPAB, we want to hear from you.
We invest in our people. We encourage team members to develop their careers by bringing together their interests with the continuous improvement of our organization and the profession.

LI-Hybrid

The Canadian Public Accountability Board is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace. We welcome and encourage applications from BIPOC candidates and from people with disabilities; we provide accommodations to applicants with disabilities throughout our hiring process

What do you bring to the Role?

• At least 5 years of working experience in an office environment.
• One year certificate program from a recognized College is preferred.
• Willingness to obtain Joint Health and Safety Certification.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Experience in facilities management and office administration.
• Strong organizational and planning skills.
• Attention to detail, ability to proactively address day-to-day operational issues, and strong problem-solving skills.
• Excellent collaborator who maintains a positive working environment.
• Strong time management skills and ability to multi-task and prioritize work.
• Strong written and verbal communications skills, adept at engaging with leadership, cross-functional teams and external stakeholders with clarity and professionalism

What will you do?

• Organizational Support: Provide daily office operations and support to CPAB staff. Provide general support to visitors including answering incoming calls and front door inquiries.
• Event and Hospitality Coordination: Provide logistical support for internal and external events, managing hospitality, assisting with hospitality contract negotiations, assist with coordinating event schedules, and other items as necessary.
• Vendor Management: Assisting with services contracts for office cleaning, supplies, catering services, accommodations rates negotiations, and ensuring quality service delivery.
• Supplies and Inventory Management: Monitor and maintain kitchen and office supplies and overseeing courier services and vendor contracts.
• Financial and Budget: Assist with monitoring of budgets for office supplies and administrative costs and submitting expense reports. Handling purchase requisitions, ensuring proper documentations for approvals and working with accounts payable. Identify opportunities to reduce costs without compromising efficiency or service quality.
• Health and Safety Committee Participation: Lead the Joint Health and Safety Committee, schedule meetings, manage action items and maintain safety plans as well as ensuring compliance with provincial requirements.
• Facilities Maintenance: Coordinate office maintenance and repairs of all offices. Liaising with building property management and forward to staff regular tenant updates. Maintain the Toronto office condition and ensuring the office space is safe, clean and functional.
• Travel Management: Assist staff with questions regarding travel arrangements, including booking flights and hotels. Assist CPAB’s board of directors’ members with accommodations and other ad hoc administrative items when required.
• Other duties as required