NOW HIRING: OFFICE COORDINATOR

Start Date: September 8, 2025 Remote Position (Ottawa-based candidates preferred) Full-Time | Residential Design & Build | $60,000–$80,000/year
Are you the kind of person who ensures nothing slips through the cracks?
Do you thrive in a fast-paced, detail-driven environment where your coordination and communication actually move the needle?
Capital Homes, one of Ottawa’s top residential design–build firms, is growing and we’re hiring a Remote Office Coordinator to run the workflows behind our construction team. This is not a basic admin job. You’ll be the engine keeping everything organized, tracked, and moving forward.

MUST-HAVE EXPERIENCE (NON-NEGOTIABLE):

• 5+ years in construction admin, office coordination, or operations
• Proven experience with accounts payable & receivable
• Strong background in material procurement and vendor coordination
• Familiarity with internal HR workflows (e.g. onboarding, internal docs, communication)
• Highly organized, proactive, and detail-obsessed
• Confident using Google Workspace (Docs, Drive, Gmail, Calendar)
• Clear, professional written and verbal communication
• Able to work independently and take ownership of your daily outcomes
• Structured home office space with working internet, laptop and devices.

ABOUT THE ROLE

You’ll be responsible for:

• Material procurement & vendor management
• Client onboarding, folders, and internal files
• Scheduling, communication, and service coordination
• Accounts payable/receivable support and expense documentation
• Inbox, phone call, and system organization
• Internal HR and cross-department support