Office Coordinator at CELEBRATION PEDIATRIC DENTISTRY

Kissimmee, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Dec, 25

Salary

0.0

Posted On

01 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Pediatric Dentistry, Orthodontics, Patient Scheduling, Staff Management, Billing, Collections, Financial Functions, HR Functions, Patient Communications, Marketing Initiatives, Community Outreach, HIPAA Compliance, Leadership, Problem Solving, Organizational Skills

Industry

Dentists

Description

Description We’re passionate about creating a welcoming and supportive environment for our patients and their families. We specialize in pediatric dentistry, providing exceptional care while making every visit a positive experience. We are seeking an experienced and motivated Office Coordinator with experience in Pediatrics and Orthodontics to lead our team and ensure smooth daily operations. Position Overview: The Office Manager is responsible for overseeing all operations of the practice, including patient scheduling, staff management, billing/collections, financial and administrative functions, and maintaining a positive culture that reflects our mission of compassionate, family-centered care. This role is ideal for a leader with dental office experience who enjoys building relationships, driving efficiency, and supporting team and practice growth. Key Responsibilities: Manage day-to-day office operations to ensure efficiency and exceptional patient experience. Supervise, train, and support front desk and administrative staff. Oversee patient scheduling, case acceptance, treatment plan coordination, and insurance verification. Monitor KPIs including production, collections, case acceptance, and scheduling efficiency. Partner with doctors and clinical staff to align on practice goals and priorities. Lead all billing functions, including insurance claims, collections, accounts receivable management, and patient statements, ensuring accuracy and timeliness. Handle financial functions such as deposits, reporting, and reconciliation. Manage HR functions including onboarding, performance feedback, and team development. Coordinate patient communications, marketing initiatives, and community outreach events. Ensure compliance with HIPAA and other regulatory standards. Serve as the main point of contact for patients, families, staff, and external partners. Requirements Qualifications: 3+ years of dental office management experience (pediatric/orthodontic experience strongly preferred). Strong leadership skills with the ability to motivate and develop a team. Proficiency in dental practice management software. Hands-on billing and collections experience, with a solid understanding of insurance processes and revenue cycle management. Excellent organizational, communication, and problem-solving skills. Compassionate, patient-focused mindset and commitment to excellent service. Compensation & Benefits: Competitive salary based on experience. Health, and vision insurance options. Paid time off and holidays. Professional development and continuing education support. Opportunity to grow with a supportive and collaborative team.

Responsibilities

The Office Coordinator is responsible for overseeing all operations of the practice, ensuring efficiency and exceptional patient experience. This includes managing staff, patient scheduling, billing functions, and maintaining a positive office culture.