Office Coordinator at ComTec Solutions LLC

City of Rochester, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Aug, 26

Salary

0.0

Posted On

02 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

MS Office, Outlook, Word, Excel, PowerPoint, Accounts Payable, Accounts Receivable, Office Management, Human Resources Support, Travel Coordination, Asset Tracking, Communication Skills, Multi-tasking, Organization Skills, Vendor Management, Event Planning

Industry

IT Services and IT Consulting

Description

Description The Office Coordinator maintains an efficient office environment and day-to-day operations of the business. Handle staff, client and vendor requests. Nurtures our important company culture and provide Human Resource, Accounting and Administrative support. REPORTS TO: Director Finance and Operations DIRECT REPORTS: None · Manage office tasks (e.g., ordering office supplies/maintaining inventory, coffee machine & copier maintenance) · Handle incoming and outgoing communications (e.g., phone, email, fax, deliveries) · Update and distribute weekly reports & directories to staff · Prioritize and respond to customer, employee and supplier requests · Admin for the company travel system and booking travel for all new hires · Responsible for internal TV monitor slide creation, updating and maintenance · Coordinate office building maintenance with vendors and resolution of issues · Maintains Asset Tracking and equipment assignment in company ERP system · Finance support for AP invoice entry and AR Follow ups · Responsible for staff mobile phone process including purchasing, tracking, invoice review & maintenance. · Purchase and tracking of annual staff allowance of company logoed items · HR Support including: New Hire welcome process & other light administrative tasks · Assist in execution of company meetings, events, corporate functions, etc. · Coordinate company-supported charitable activities & volunteer team · Perform other duties as assigned Requirements TECHNICAL SKILLS: · Strong knowledge in MS Office – including Outlook, Word, Excel & PowerPoint · Proficient with internet usage SOFT SKILLS & ABILITIES: · Strong written and verbal communication skills · Pleasant and professional demeanor in all client and internal communications · Ability to multi-task · Attention to details · Intellectually resourceful with sound judgment and effective decision-making abilities · Independent worker and able to work effectively on daily tasks without direct supervision · Strong organization skills and ability to operate efficiently throughout daily tasks · Demonstrates empathy with users and professionalism at all times · Work well with clients at all levels, from executive to IT to end user · Operates with client satisfaction in mind · Energy, enthusiasm and results-oriented EDUCATION, EXPERIENCE, & KNOWLEDGE: · Minimum 3+ years relevant business experience · Associate’s degree preferred · Accounts Receivable/Accounts Payable experience a plus WORK ENVIRONMENT/PHYSICAL DEMANDS: · Use of computer and office equipment · Ability to remain calm and effective during time-sensitive situations · Performs all administrative functions expected at this level · Ability to lift up to 30 lbs. ADDITIONAL REQUIREMENTS: · Valid driver’s license in your state of residence and reliable personal vehicle

Responsibilities

The Office Coordinator manages day-to-day business operations, including office maintenance, vendor relations, and administrative support. They also provide essential assistance in Finance, Human Resources, and company event coordination.