Office Coordinator - Ethanol Plant at Valero

, , -

Full Time

Start Date

Immediate

Expiry Date

30 Apr, 26

Salary

0.0

Posted On

30 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Human Resources, SAP, Applicant Tracking System, Interview Scheduling, Record Retention, New Hire Orientation, Benefits Administration, Event Coordination, Communication, Payroll Reconciliation, File Management, Safety Training Compliance, Front Desk Activities, Team Collaboration, Budget Adherence

Industry

Oil and Gas

Description

Valero is the best-in-class producer of essential fuels and products that are foundational to modern life. We invite you to join our ~10,000 employees to drive exceptional results for our company, the energy industry and our community. As an Office Coordinator you will coordinate and administer all office support functions, provide guidance on policies and procedures, and assist with plant human resource duties. At Valero, we are committed to advancing the future of energy through innovation, ingenuity and unmatched execution. You can help achieve this goal if you can: Provide administrative support to the Plant Manager, participate on the leadership team and regularly attend meetings. Review and enter timesheets into SAP and reconcile payroll reports. Manage applicant flow in the applicant tracking system. Schedule interviews, potentially participate in onsite interviews, manage record retention of recruiting materials and conduct New Hire Orientation. Support the communication and administration of HR/ site policies in coordination with the Plant Manager and direction from Valero Renewables Human Resources. Assist the Corporate Benefits Department with benefits open enrollment and are a resource for basic benefits questions. Represent company at career fairs and community outreach events. Generate various HR reports in SAP. Partner with the Plant Manager to coordinate daily tasks and responsibilities for the Administrative Assistant. Serve as Site Administrator for the Learning Management System. Reconcile and verify purchase card transactions, ensuring proper documentation, coding, and adherence to budget guidelines. Organize employee recognition and appreciation events and manage plant-wide internal communications. Coordinate special events such as United Way Kickoff, family day, biometric screenings, and volunteer activities. Coordinate charitable giving initiatives. Coordinate meeting logistics, including room reservations, setup and other administrative needs. Develop and maintain plant filing system, ensuring retention policy compliance. Serve as the primary backup for front desk activities, including answering phones and greeting visitors. Coordinate support services for the administration building, including janitorial and lawn/landscaping services. Manage employee uniform rentals and winter boots program. Verify contractor safety training compliance by administering and documenting training when needed. Serve as the primary contact for plant tour requests. This position is hourly nonexempt status, which means you are eligible for overtime pay. Minimum Requirements: High School Diploma or GED required. 5 years of administrative or office management experience required. Able and willing to work on-site and in-person, required. Preferred Requirements: Associate’s degree preferred. Human Resource experience preferred. Experience with standard computer software programs, i.e. Microsoft Outlook, Word, and Excel preferred. Need more reasons to work for a company that is both professionally challenging and culturally rewarding? Take a look at some of our best-in-class benefits: Competitive Pay and Annual Bonus Program 100%25 match on 401(K) up to 7%25, plus additional discretionary 3%25 annual company contribution Comprehensive Healthcare and Wellness Programs Benefits described above are highlights only, subject to an employee’s eligibility and work location. Discover more about Albion and how we're making a difference there. Valero’s pre-employment process includes successful completion of a background check and pre-employment drug screen. Valero's employees and team-focused culture drive our success. We’re invested in our dedicated workforce through a comprehensive, customizable benefits package, while supporting a caring culture that delivers a rewarding work environment built on teamwork, excellence and career growth. To explore the ways we build a stronger team, visit Valero.com/Careers. Valero is an EEO Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to legally protected status, including race, color, religion, sex, national origin, age, disability, protected veteran or any other status protected by applicable federal, state or local laws. Please be advised, if you are viewing this position on a website that lists an estimated salary rate/range, it was not provided by Valero. Valero’s market specific salary rate/range will be provided during the recruiting process and tends to be higher than what is estimated by such websites. *LI-LP1

Responsibilities

The Office Coordinator will coordinate and administer all office support functions, provide guidance on policies and procedures, and assist with plant human resource duties. Responsibilities include managing applicant flow, scheduling interviews, and supporting HR communications.