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Office Coordinator at Evolution

Kaunas, Kaunas County, Lithuania -

Full Time

Start Date

Immediate

Expiry Date

12 Aug, 26

Salary

0.0

Posted On

14 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Reception Management, Correspondence Handling, Biometric System Management, Visitor Management, Administrative Record Keeping, Meeting Planning, Supplier Management, English Proficiency, Lithuanian Proficiency, Multitasking, Communication Skills, Confidentiality

Industry

IT Services and IT Consulting

Description

Job Description Key responsibilities Manage daily work at Evolution reception Greet, assist, and/or direct the public to the appropriate host employee Deal with incoming/outgoing correspondence in line with the policy, sign for deliveries, receive/register and send mail and cargos from/to company parties or partners Manage Biometric (finger-print) system, taxi service, visitors’ sign-up system, and register visitors in line with the policy Cooperate with Security Coordinate and maintain administrative records such as staff parking, parking for guests and subcontractors etc. Ensure compliance with all company policies, procedures, and guidelines Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure availability of office supplies in meeting rooms Replace colleagues during their vacations, sick leaves, and other absences Deal with customer complaints or issues Suppliers management and supervision Assist with daily purchases Other direct managers assigned duties Qualifications Secondary education Fluent knowledge of English and Lithuanian, Russian language will be considered as an advantage High sense of responsibility, punctuality, accuracy, flexibility and attention to details Ability to accurately fulfill the Office Management orders and work tasks Tact and discretion for dealing with confidential information Multitasking - adaptable approach to work, the ability to work with fast-paced, ever changing environment Ability to work independently and in a team Good communication skills Additional Information We Offer Salary - from 1550 EUR gross Challenging work in a dynamic international team A competitive remuneration package Professional and personal development Opportunities to progress within the company Reliable and friendly colleagues If you are interested, please apply by adding your CV in English.

Responsibilities

Manage daily reception operations, including greeting visitors and handling incoming and outgoing correspondence. Coordinate administrative records, supplier management, and assist in the preparation of meetings and conferences.