Office Coordinator at Exotic Colors by Maysari

Dubai, Dubai, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

03 Jan, 27

Salary

0.0

Posted On

05 Oct, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Industry

Administrative & Support Services

Description

Exotic Colors is hiring a CEO Office Coordinator to support the CEO directly.The CEO leads most operational matters personally. The right candidate will work as a reliable second pair of hands focused on follow-up, coordination, and communication, helping the CEO stay organized and lighten the daily load.This is not a decision-making or representative role. External representation with banks and government bodies is handled by the company's PRO. Operations are handled by the existing Operations Manager.Work Location:- On-site at the company's main headquarters in Abu Dhabi.- No remote or hybrid arrangement.Work Schedule:- 6 days per week (Monday to Saturday).- Working hours: 9:00 AM to 6:00 PM.- 1-hour lunch break.- Friday is the weekly off day.Nature of Work:- Office-based role working closely with the CEO.- Fast-paced environment requiring focus and quick response.- Continuous coordination with internal departments.- Daily handling of emails, scheduling, and follow-up.Key Responsibilities:- Track the CEO's daily tasks, requests, and priorities, and follow up until completion.- Manage and organize the CEO's emails and incoming correspondence.- Coordinate communication between the CEO and internal departments.- Schedule meetings, prepare meeting notes, and follow up on action items.- Maintain organized records, files, and reports for quick CEO access.- Manage the CEO's calendar, appointments, and reminders.- Handle internal communication on behalf of the CEO when instructed.- Reduce administrative load on the CEO by handling routine coordination tasks.Reports To: Chief Executive OfficerRequirementsPersonality and Character:- Highly organized, disciplined, and detail-oriented.- Trustworthy and discreet with confidential information.- Proactive follow-up mindset. Nothing is forgotten or delayed.- Comfortable working under direct CEO supervision.- Strong work ethic and reliability.Languages:- Strong command of English (written and spoken) is required.- Arabic (written and spoken) is highly preferred.Skills and Knowledge:- Strong email and calendar management skills.- Mastery of Microsoft Office (Outlook, Word, Excel).- Comfortable with modern productivity and scheduling tools.- Clear and professional communicator.Other Requirements:- Valid UAE driving license is preferred.- Willingness to commit to a 6-day work schedule.- Available to start immediately or within short notice.Experience:- 1 to 3 years in administrative coordination, executive support, or office assistant roles.- Industry background is not a priority. Reliability and execution are.Benefits- Monthly salary: AED 5,000 (all-inclusive).- Medical insurance per UAE labor law.- Annual leave per UAE labor law.- End-of-service gratuity per UAE labor law.- Direct learning experience working with the CEO.

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Responsibilities