Y-Axis Jobs Logo
Send us feedback
telephone  +91 7670 800 001
Log in Sign up Try Premium
Office Coordinator - Front Desk/Call Center at Poulin Willey Anastopoulo, LLC
Birmingham, Alabama, United States -
Full Time

Start Date

Immediate

Expiry Date

24 Jun, 26

Salary

15.0

Posted On

26 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Client Facing, Front Desk Management, Call Handling, Case Management System, Scheduling, Organization, Communication, Empathy, Detail Orientation, Client Service

Industry

Legal Services

Description
Description We’re hiring an Office Coordinator to be the first friendly face (and voice) for our clients. If you love helping people feel welcome, can juggle front desk responsibilities with ease, and thrive in a professional yet compassionate environment, this could be the perfect fit. As an Office Coordinator at Poulin | Willey Trial Lawyers, you’ll be the first point of contact for clients and visitors—whether in person or over the phone. You’ll make sure every interaction leaves a positive impression while also helping our legal teams stay organized and connected. What You’ll Do Greet clients and visitors warmly, creating a professional and welcoming experience. Answer and route incoming calls with clarity, empathy, and urgency. Collect and log basic intake information in our case management system (Litify). Transfer clients to the right team members and ensure every call is documented accurately. Schedule and coordinate in-office meetings, including conference room use. Keep the office environment clean, organized, and client-ready at all times. Participate in team meetings to stay aligned on client service standards and goals. Uphold our Core Values in every client and team interaction. Requirements Previous experience in front desk, office administration, or client-facing service. Customer service or call center experience strongly preferred. Excellent communication skills—both written and verbal. Organized, detail-oriented, and comfortable managing multiple priorities. Professional, empathetic, and client-centered approach. Familiarity with office or case management systems (Litify experience a plus). High school diploma or equivalent required; additional training in office administration or customer service is a plus.
Responsibilities
The Office Coordinator will serve as the initial point of contact, greeting clients and visitors warmly while professionally answering and routing all incoming calls with clarity and empathy. Responsibilities also include logging basic intake information into the case management system, scheduling meetings, and maintaining a clean, organized office environment.