Office Coordinator at Hovein GmbH

West Hollywood, California, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Jun, 26

Salary

2800.0

Posted On

06 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Coordination, Administrative Support, Front Desk Management, Visitor Management, Facilities Coordination, Vendor Coordination, Inventory Management, Mail Processing, Scheduling, Communication, Organization, Problem Solving, Attention To Detail, Follow Through, Google Workspace, Time Management

Industry

Description

Description Title: Office Coordinator Reports To: Vice President of Operations Location: West Hollywood, CA (On-site) FLSA: Hourly, Non-Exempt Compensation: $25.00 – $28.00 / hour About the Company gamma. is a modern media and technology enterprise created to revolutionize the way artists create, distribute, and monetize their content and brand. With a global perspective and an artist-first philosophy, we combine music, media, and technology to empower creative freedom and unlock new opportunities for storytelling, ownership, and growth. Position Summary The Office Coordinator supports the day-to-day administrative functions of gamma.’s Los Angeles office while serving as the first point of contact for visitors, artists, managers, and business partners. This role assists with office coordination, facilities support, and administrative processes that help maintain a productive and professional work environment. The position requires strong communication, organization, and problem-solving skills, along with the ability to coordinate tasks and address routine operational issues in a fast-paced creative setting. This role is operationally focused and requires strong attention to detail, follow-through, and a proactive approach to solving day-to-day office needs. The ideal candidate is reliable, resourceful, and comfortable balancing front desk responsibilities with broader office support duties. Requirements Key Responsibilities Office Coordination Provide direct administrative and operational support to the Vice President of Operations. Support office administrative functions and processes through assistance, backup, and coordination duties. Coordinate office activities to maintain efficiency and alignment with company policies and procedures. Front Desk & Visitor Management Serve as the first point of contact for guests, artists, managers, and vendors. Welcome visitors with professionalism and ensure they are properly checked in and directed. Answer and route incoming calls, emails, and general inquiries. Office Operations & Projects Assist with planning and coordinating office-wide processes and projects including facilities maintenance, space planning, office moves, equipment installations, and internal events. Support scheduling and coordination for meetings, conference rooms, and on-site events. Provide general administrative support to Operations and People Operations teams as assigned. Facilities & Vendor Coordination Coordinate with building management, facilities, IT, and vendors regarding maintenance requests, repairs, and office services. Assist with employee workspace setup and general office logistics. Maintain the appearance and organization of shared spaces including the lobby, conference rooms, and common areas. Inventory & Supplies Monitor inventory and place orders for office equipment, supplies, kitchen provisions, and other operational needs. Maintain organization and stocking of office supplies and shared resources. Mail & Deliveries Process incoming and outgoing mail, packages, and courier services. Coordinate shipments and ensure timely distribution of deliveries to staff. Operational Support Address routine day-to-day office issues or coordinate with internal teams and external stakeholders to obtain solutions. Ensure confidentiality and discretion in handling sensitive information. Perform other related duties as assigned. Qualifications High school diploma or equivalent required. 3–5 years of experience in administrative, office coordination, or operations support roles in a professional office environment preferred. Strong communication and interpersonal skills with a professional and approachable demeanor. Highly organized, reliable, and detail-oriented. Proficiency with Google Workspace (Docs, Sheets, Gmail, Calendar). Ability to manage multiple priorities with a calm, solutions-oriented approach. Comfortable working in a creative, fast-paced environment with shifting needs. Preferred Qualities Proactive and resourceful problem-solver. Takes pride in creating a polished and well-organized office environment. Strong sense of ownership and reliability. Comfortable working in a professional environment that includes executives, artists, managers, and business partners. Compensation & Benefits $25.00 – $28.00 per hour (non-exempt; eligible for overtime). Health, dental, and vision insurance. Life insurance. Paid time off, holidays, and wellness benefits. 401(k) retirement plan. Opportunity to work in a dynamic, creative environment and gain exposure to the entertainment industry.

Responsibilities

The Office Coordinator provides direct administrative and operational support to the Vice President of Operations and manages general office administrative functions to maintain efficiency. This role also serves as the first point of contact for visitors, artists, managers, and vendors, handling front desk duties and general inquiries.