Office Coordinator at Jostens

Minneapolis, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Jun, 26

Salary

24.0

Posted On

19 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Administrative Tasks, Vendor Coordination, Inventory Management, Mail Systems Operation, Decision-Making, Confidentiality, Attention To Detail, Multitasking, Independent Work, Front Desk Coverage, Expense Report Submission, Meeting Setup, Procurement, Professionalism

Industry

Manufacturing

Description

OFFICE COORDINATOR JOB TYPE: Part-time, averaging 20-25 hours per week LOCATION: On-site, 5 days per week at Jostens' Minneapolis Headquarters ABOUT YOU: Are you a master of organization with a knack for keeping things running seamlessly? We’re on the hunt for a proactive and detail-oriented Office Coordinator to be the backbone of our corporate office! In this dynamic role, you’ll be the driving force behind smooth day-to-day operations while managing key administrative tasks, supporting onsite functions, and ensuring every detail is in place. Whether you're coordinating with vendors, maintaining inventory, or keeping documents and invoices in check, your impact will be felt across the entire team. If you love being the go-to problem solver and take pride in creating a productive, welcoming workspace, we can’t wait to meet you! YOU HAVE: * Education. A minimum of a high school diploma or equivalent. * Experience. 2+ years of administrative, receptionist, or mailroom experience. * Professionalism. A polished appearance, presence, and attitude in all interactions. * Technical Knowledge. Familiarity with mail systems such as USPS and UPS, with the ability to learn and operate them effectively. * Decision-Making Skills. The ability to make sound decisions using available information while maintaining confidentiality. * Attention to Detail. A keen eye for accuracy in reports and data, ensuring quality in all tasks. * Independence. The ability to multitask and work independently with minimal supervision. * Physical Capability. The ability to lift up to 25 pounds as needed for deliveries or shipments. * Preferred. Administrative/receptionist experience in a corporate environment. YOU WILL: * Oversee. Provide mailroom coverage by processing outgoing packages via UPS, FedEx, USPS, etc., receiving and distributing incoming mail and packages, and scheduling couriers as needed. * Maintain. Ensure a clean and organized office environment by monitoring supply levels, stocking kitchen items, running the dishwasher weekly, and cleaning common areas, including kitchens and copy centers, daily. * Prepare. Clean out refrigerators, microwaves, and empty offices or cubes monthly or as needed, ensuring spaces are ready for new hires or following employee departures. * Support. Assist leadership team members with submitting timely monthly expense reports via Concur. * Coordinate. Set up meeting spaces, including stocking conference rooms, arranging catering and room layouts, and maintaining a professional and tidy environment before, during, and after meetings. Arrange for dry cleaning of tablecloths as needed. * Welcome. Provide front desk coverage by greeting guests and interviewees, directing inquiries, and managing one-off deliveries with professionalism and a friendly demeanor. * Procure. Order general office supplies, coffee, water, utensils, and other necessities to keep the office and kitchens sufficiently stocked. * Collaborate. Work with outside vendors to coordinate services such as shared bin pickups, kitchen appliance maintenance, and vendor invoice processing. LOVE WHERE YOU WORK: * We care about you. We offer voluntary benefits and protected time off. * We invest in your future. Our 401K plan has immediate vesting, so you can start saving for retirement right away. * We believe in pay transparency. The pay range is $22.00/hour to $24.00/hour. * We want you to unplug when needed. We believe in taking your time off without guilt and offer accrued paid time off and company-paid holidays. *For Washington residents, you will receive 13 vacation days, 8 paid sick leave, 8 company-paid holidays, and family paid leave. APPLICATION DEADLINE: April 30th, 2026. ABOUT US: Jostens leads the student commemoration market and has been serving local communities for over 125 years. We work with thousands of K-12 schools, colleges, and universities each year, and have the honor of partnering with beloved sports teams and esteemed organizations across the country. Our iconic products — like yearbooks, letter jackets, class jewelry, and championship rings — keep meaningful traditions alive and inspire millions of people to celebrate their unique stories, milestone moments, and biggest accomplishments every year. We have 13 first-class facilities across the globe, from North America to the Caribbean. Watch a short video about us here [https://f.io/HIAsH659]. AMERICANS WITH DISABILITIES ACT (ADA): Jostens is committed to the full inclusion of all qualified individuals. If reasonable accommodation is required to fully participate in the job application or interview process, or to perform the essential functions of the position, please reach out to our HR team at recruiter@jostens.com [recruiter@jostens.com] or (952) 830-3300. Jostens is an Equal Opportunity Employer and complies with applicable employment laws. EOE/M/F/Vet/Disabled are encouraged to apply. California Privacy Policy: https://www.jostens.com/about/california-employee-privacy-policy [https://www.jostens.com/about/california-employee-privacy-policy]

Responsibilities

The Office Coordinator will manage day-to-day operations by overseeing mailroom functions, maintaining a clean and organized office environment, and procuring necessary supplies. This role also involves supporting leadership with expense reports and coordinating meeting spaces and vendor services.