WHO WE ARE

We’re Altman Solon, a global leader in strategy consulting and one of the fastest-growing firms in the Technology, Media, and Telecommunications (TMT) sector. We assist clients in fast, high-impact, confident decision-making, and we enable them to seize new opportunities, improve performance, and increase shareholder value within complex and converging industries. Altman Solon has an extensive international reach, with offices in Amsterdam, Boston, London, Mexico City, Milan, Munich, New York, Paris, San Francisco, São Paulo, Singapore, Sydney, Warsaw, and Zurich. We’ve successfully completed projects in more than 100 countries around the world.
Are you ready to make an impact with us? Join Altman Solon today.

YOUR QUALIFICATIONS

• 3+ years of office co-ordination / facilities experience.
• Prior experience in leading or being a proactive member of an office relocation team would be highly beneficial.
• Proactive, with great organisational skills, customer service attitude and hands-on mentality.
• Proficiency in Microsoft Office, with aptitude to learn new software and systems.
• Strong time-management and multitasking ability.
• Excellent at managing expectations and ensuring effective and timely communication to relevant stakeholders.
• Enjoys using initiative and planning ahead with an economic mind.
• Good business communication and people skills (written and verbal) for building strong relationships.
• Engaging personality and optimistic outlook for team work.
• Enthusiasm to work in a fun, international and fast-paced corporate environment.
• A form of higher education.

You are an experienced Office Co-ordinator who is highly organized and detail-oriented, ready to work within a strong and experienced administrative team. You have at least several years’ experience in this role and enjoy working in a growing and fast-paced environment. You are a team player with a natural ability to handle anything that might come your way. You are a strong and reliable support to the Company’s operations, maintaining and creating procedures, communication and safety.
If you have strong team skills and a good sense of humour, you will have an excellent opportunity to be part of a highly motivated and professional team. This is a full-time position based five days a week in the London office. Contractual hours are 9am to 6pm.

Your responsibilities in detail:

• You ensure the smooth operation of the office facilities.
• You manage all aspects of the office’s space/infrastructure planning (moves and changes) and provide answers, resources, and solutions as requested.
• You oversee the day-to-day activities of the office and strive to always maintain Company ethos and standards.
• You are the first point of contact for all staff on office related matters.
• You source reliable and cost-effective suppliers and contractors, and effectively manage contractor relationships and budgets for office works, improvements and maintenance contracts, including timely communication to employees.
• You liaise with building management and are the primary contact for external providers and vendors to ensure upkeep of the office.
• You are responsible for ensuring that Health & Safety requirements are met and up to date, carrying out risk assessments (with external suppliers) as needed, being a proactive member of the H&S Committee, and organising first aid and fire marshal training for staff.
• You ensure timely and effective communication to management of performance and progress of office management tasks.
• You maintain an up-to-date office seating plan and employee list, proactively recommending and assisting with changes as needed.
• You update and communicate relevant office policies to the team.
• Specifically for 2025/26 – you will support and project lead relocation and fit out of new premises, supporting the leadership on areas such as location sourcing, office requirements and fit out.
• You are a team player! Tasks might also include administrative support when required including maintaining the filing system, supporting events, planning meetings, handling and chasing invoices, occasionally providing reception cover, answering phone calls, mailing and shipping packages, and updating the contact database.

You will report to the London Admin Team Lead. This role sits within the administration team in the London office.