Office Coordinator at LucidHealth

Columbus, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Jun, 26

Salary

0.0

Posted On

28 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Multitasking, Time-Management, Attention To Detail, Communication Skills, Problem-Solving, Professionalism, Discretion, Confidentiality, Microsoft Office Suite, HRIS Systems, Relationship Building, Administrative Support, Benefits Administration, Compliance, Executive Administration

Industry

Medical Practices

Description

Description POSITION SUMMARY The Office Coordinator is a full-time role responsible for supporting corporate office operations, executive administration, and human resources functions. Reporting to the CHRO, this position plays a critical role in ensuring the smooth day-to-day functioning of the organization by coordinating administrative activities, managing office operations, and assisting with HR programs including benefits administration, compliance, and employee support. This role requires strong organizational, communication, and problem-solving skills, as well as the ability to handle confidential information with professionalism. The Office Coordinator collaborates cross-functionally with HR, Payroll, leadership, and external partners. ESSENTIAL RESPONSIBILITIES Manage daily office operations including mail, shipping, email inboxes, and communications. Greet visitors and handle incoming calls with professional front-desk support. Coordinate shipments and perform regular post office runs, ensuring accurate tracking and delivery. Provide administrative support to benefits, compliance, leadership, and staff as needed. Coordinate meetings, travel, and events, including logistics, catering, and materials. Maintain office supply inventory and place orders. Perform general administrative tasks such as copying, filing, and document preparation. Keep the office clean, organized, and efficient. Liaise with external vendors for office services, facilities, and supplies. Manage executive calendars, expense reports, and meeting coordination. Prepare and maintain documents, reports, and presentations. Coordinate board and leadership meetings, including agendas and follow-ups. Assist with event planning and employee engagement activities. Support organizational projects, reporting, and data tracking. Communicate company policies, procedures, and updates to employees. Provide customer service to internal teams, leadership, and external partners. Serve as a central point for resolving administrative and operational issues. Handle sensitive information with strict confidentiality. Perform other duties as assigned to support office and organizational needs. Requirements KNOWLEDGE & SKILLS Strong organizational, multitasking, and time-management skills with high attention to detail. Excellent written and verbal communication skills. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Strong problem-solving skills with sound judgment. High level of professionalism, discretion, and confidentiality. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with HRIS systems preferred. Ability to build effective working relationships across all levels of the organization. EDUCATION & EXPERIENCE High school diploma or GED required; associate or bachelor’s degree preferred. Minimum of 3–5 years of experience in office coordination, administrative support, or HR support role. Experience with HR processes, benefits administration, or HRIS systems preferred. Professional HR certification (e.g., PHR, SHRM-CP) is a plus. WORK ENVIRONMENT This is a full-time, onsite position in a professional corporate office environment. The role requires regular interaction with employees, leadership, and external partners. The position involves standard office activities, including use of office equipment, movement throughout the workplace, and occasional light lifting of office materials or packages.

Responsibilities

The Office Coordinator supports corporate office operations, executive administration, and human resources functions, ensuring smooth day-to-day functioning by coordinating administrative activities and managing office operations. Essential duties include managing daily office operations, providing front-desk support, assisting with HR programs like benefits administration, and coordinating meetings and travel logistics.