Office Coordinator (Malta) at Novibet

Naxxar, Northern Region, Malta -

Full Time

Start Date

Immediate

Expiry Date

04 Aug, 26

Salary

0.0

Posted On

06 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Administration, Vendor Management, Bookkeeping, Event Coordination, MS Office, Multitasking, Interpersonal Communication, Inventory Management, Health and Safety Compliance, Onboarding Support, HR Administration

Industry

Entertainment Providers

Description

Join Novibet as an Office Coordinator! Are you ready to take on a key role in a dynamic, fast-growing company? If you have a passion for coordinationand thrive in a fast-paced environment, this could be the right opportunity for you. Who We Are Founded in 2010, Novibet is an established GameTech company operating in Europe, the Americas, and ROW countries (Greece, Brazil, Ireland, Finland, Mexico, Chile, Ecuador, Cyprus, and New Zealand), with hubs in Greece, Malta, Brazil, and Mexico and 1200+ employees across all countries of operation. We are committed to staying at the forefront of technological advancements, continually pushing boundaries and delivering seamless entertainment and online gaming experiences to our rapidly expanding customer base. Why Novibet At Novibet, you are empowered to excel, prioritising growth through listening and learning as part of a group of forward-thinkers and doers continuously adapting to new challenges. We are equally committed to fostering a positive, inclusive, and supportive workplace culture that empowers every individual to thrive. Join us, and you will be part of a team of over 1,200 people worldwide that values collaboration, innovation, and personal growth. What we are looking for As an Office Coordinator at Novibet, you will ensure the efficient running of the office and provide vital administrative support to the team. What you will work on Take ownership of daily office operations, ensuring a clean, well-organised, and welcoming work environment Manage relationships with office suppliers; handle invoices and payments Take ownership of cleaning standards and liaise with the cleaning company to address any issues Manage general office upkeep, including coordinating maintenance, repairs, and facility improvements Order office supplies, monitor stock levels, and maintain an up-to-date inventory of IT equipment Process incoming and outgoing mail and courier services in line with company procedures Ensure compliance with office health and safety regulations and act as a point of contact for related emergencies Carry out basic bookkeeping for office-related expenses Coordinate office projects and administrative tasks Provide general administrative support to the Malta team (e.g., queries regarding health insurance or similar matters) Organise and coordinate company events, team gatherings, and internal meetings Act as the primary liaison with HQ for operational tasks and reporting Assist with equipment setup for new joiners and ensure a smooth onboarding experience Collect and submit on-call hours each month Support HR queries, such as sick leave and vacation leave requests What you bring BSc in Business Administration or a related field 2+ years of experience in office management, administration, or a similar role Fluency in English Demonstrated ability to work independently with minimal supervision Track record of taking ownership, showing initiative, and proactively solving problems Excellent knowledge of MS Office Strong organisational and multitasking skills Ability to manage multiple priorities Excellent communication and interpersonal skills with a team-oriented mindset What we offer We truly value our people at Novibet! Within our vibrant, dynamic, and fast-paced environment, we encourage everyone to reach their full potential while enjoying every step of the journey. Here’s how we make that happen: 💰Competitive Compensation: Attractive salary and bonus scheme 🧑‍⚕️Health insurance: Group health & medical insurance package 💻Top-Notch Equipment: All the tools you need for your role 🚀Career Growth: Focused career development, performance management, and training opportunities 🌍Inclusive Environment: A welcoming, international, and multicultural team 🎉Engaging Activities: Exciting events, sports, and team-building activities At Novibet we value diversity and are committed to an inclusive and equitable workplace. All decisions regarding recruitment, hiring, promotion, compensation, employee training and development, and all other terms and conditions of employment, are made without regard to race, religious beliefs, color, gender identity, sexual orientation, marital status, disability or chronic disease, age, ancestry or place of origin.

Responsibilities

The Office Coordinator is responsible for managing daily office operations, facility maintenance, and supplier relationships to ensure a welcoming work environment. Additionally, the role provides administrative support to the Malta team, coordinates company events, and assists with HR and onboarding tasks.