ABOUT MERIDIAN

Meridian Artists offers premiere full-service entertainment industry representation with principal offices in Toronto and Los Angeles. Meridian Artists is an established leader in the representation and management of Actors, Screenwriters, Directors, and Key Creative Talent. With unparalleled proactivity, industry outreach and big-picture career building, Meridian Artists operates under a distinct mandate of professionalism and continuous improvement for its agents and its artists.
Meridian Artists is committed to fostering a culture of diversity, equity, and inclusion. Women, Indigenous persons, veterans, members of racialized communities, persons with disabilities, and members of the LGBTQ+ community are encouraged to apply.

POSITION OVERVIEW

Meridian Artists is seeking a dynamic and highly organized individual to support the day-to-day operations of the agency to ensure the office is running efficiently. This role is suited for someone who can wear multiple hats and thrives on being the primary point of contact to assist staff inquiries and issues as they relate to the office. The ideal candidate is a resourceful self-starter who enjoys problem solving and takes pride in creating an efficient, well-supported workplace.
This is a 13-month maternity leave coverage position beginning on September 15th, 2025.
Work location: This is a hybrid position, with 1-2 days per week required at the Toronto office location.

QUALIFICATIONS

• Minimum of two (2) years experience in an office coordinator or similar administration role.
• Strong organizational skills with the ability to multi-task and prioritize workload.
• Excellent verbal and written communication skills.
• Proven ability to work independently with a high degree of initiative.
• Professional discretion and ability to handle sensitive and confidential information.
• Exceptional knowledge of Microsoft Office suite (Outlook, Word, Excel).

• Oversee inventory and ordering of office supplies and equipment.
• Coordinate IT and service needs.
• Maintain and update IT Inventory.
• Manage employee vacation requests and tracking.
• Process accounts payable and tracking on purchase reports.
• Oversee Petty Cash balancing and reporting.
• Plan and coordinate events and internal catering.
• Act as the main point of contact for sponsorships with industry organizations.
• Oversee the staff recruitment process including: job postings, screening applicants, coordinating interviews, and preparing onboarding packages and materials for new hires.
• Manage company advertising, including editing digital and print ads.
• Coordinate the selection, purchasing, and organization of gifts for clients, staff, and industry professionals.
• Serve as the main point-of-contact for Building Management.
• Maintain the cleanliness and organized nature of the office common areas.
• Manage the storage room inventory and cleanliness.
• Work with the President of the company to upgrade, implement, and formalize existing operational systems.
• Other ad hoc duties as required by the needs of the business.