Office Coordinator at Mission Australia

Coffs Harbour, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

27 Mar, 26

Salary

90188.0

Posted On

27 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Organisational Skills, Communication Skills, Relationship Building, Microsoft Office, Record-Keeping, Event Coordination, Travel Coordination, Confidentiality, Problem Solving, Stakeholder Management, Process Improvement, Time Management, Team Collaboration, Customer Service, Sensitivity

Industry

Non-profit Organization Management

Description

Full Time, Permanent Role Location: Coffs Harbour, NSW Salary $90,188 + Super + NFP Salary Packaging Benefits Make a meaningful difference to the lives of Australians in need Life at Mission Australia When you join the team at Mission Australia, you become part of a community who are determined to end homelessness and ensure people in need can thrive. United by our Christian purpose and values, we advocate for a fairer Australia, to meet the growing needs of people across the country. Together we’re building hope and possibility for all. Find out more about us and our purpose. Your opportunity For more than 15 years, Mission Australia Housing has provided safe, affordable homes across five states and territories. With 4,500+ homes and 7,600 residents supported, we bring proven scale, strong governance, and deep community commitment. In this pivotal and fast-paced position, you will provide high-level administrative support to senior leaders, manage complex tasks with independence, and help shape efficient systems that make a real impact. You will be the go-to person for organising meetings and events, preparing reports and presentations, managing reception and visitor coordination, and ensuring compliance with record-keeping and office asset management. From booking travel and scheduling fleet maintenance to developing streamlined processes and supporting stakeholder relationships, your work will keep our housing operations team performing at its best. If you thrive in a busy environment, enjoy building strong relationships, and want to contribute to an organisation dedicated to creating positive change, this is your opportunity to shine. Your key responsibilities will be to: Provide high-level administrative support to senior leaders and the State Leader, including preparing reports, presentations, and documentation. Develop and implement administrative processes and standards to improve efficiency and support organisational requirements. Manage reception and front office activities, including visitor coordination and handling enquiries and complaints with confidentiality and sensitivity. Organise meetings, events, and forums, including invitations, room bookings, catering, agendas, and minutes. Coordinate travel arrangements and fleet maintenance, ensuring smooth logistical operations. Maintain compliance with record-keeping and office asset management, including archiving and inventory control. Build and maintain strong relationships with internal and external stakeholders to support service delivery and organisational success. Requirements for success Current driver’s licence, Police Check and WWC Check. Relevant qualifications in Administration, Business, or a similar discipline or experience acceptable to Mission Australia. Proven experience providing high-level administrative and secretarial support. Strong organisational and prioritisation skills, with the ability to work autonomously and manage complex tasks. Excellent communication and relationship-building skills, both internally and externally. High level of computer literacy, including proficiency in Microsoft Office (Word, Excel, PowerPoint) and ability to learn organisational systems. Ability to maintain confidentiality and demonstrate sensitivity toward disadvantaged clients. Capacity to work effectively in a busy, complex environment and as part of a collaborative team. Before starting work with us, you will need to undertake a national police history check, qualifications, and referee checks, and have a clearance to work with children/vulnerable people. Your benefits To ensure our employees feel valued, empowered, and celebrated, we provide a range of employee benefits including: Rewarding work – every day you know you’re making a real difference Not-for-profit salary packaging, reducing your tax (details via AccessPay) Free external, confidential counselling and access to chaplaincy support Volunteering opportunities Opportunity to purchase additional annual leave Extra leave including: Mission Australia Thank You Day & Work Anniversary Day off Our culture Our innovative and inclusive culture will ensure you feel valued at Mission Australia as you help Australians in need and develop in your career. We prioritise the safety and wellbeing of everyone, both within our team and the individuals we serve. We are committed to creating a diverse and inclusive working environment. We actively support and encourage people of all backgrounds; gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation to submit an application and aim to ensure that the recruitment and employee experience is as accessible and inclusive as possible. So, whoever you are, if you’re skilled and actively support our purpose and values, you would be welcome at Mission Australia. If you live with disability and require support to submit your application, please email talentattraction@missionaustralia.com.au or visit our Careers page for additional contact details. We strongly encourage applications from people who identify as Aboriginal or Torres Strait Islander. For culturally safe support or assistance with your application, please contact us at Deadlycareers@missionaustralia.com.au Find out more about a career with Mission Australia. How to apply Click ‘Apply’ and send your application today! As a committed Circle Back Initiative employer, we will respond to your application. Applications are shortlisted as they are received. Please apply as soon as possible to be considered. Thank you Mission Australia is a national Christian charity motivated by a shared vision of an Australia where everyone has a safe home and can thrive. Since 1859, we’ve been standing alongside people in need across Australia, offering real hope that has lasting impact. Backed by our supporters, churches, partners, and funders, we work together for the long-term wellbeing of anyone who needs us, reflecting our values of respect, compassion, integrity, perseverance and celebration. We collaborate with people experiencing homelessness or disadvantage to tackle the root causes of their challenges through providing access to safe, affordable homes and innovative, evidence-based support services. Every day we deliver homelessness crisis and prevention services, provide social and affordable housing, assist struggling families and children, address mental health issues, fight substance dependencies, support people with disability and much more. Mission Australia believes a person’s circumstances shouldn’t define their future and that given the right support, everyone can reach their full potential. That’s why we stand together with Australians in need, until they can stand for themselves. Learn more about Mission Australia and our purpose.

Responsibilities

The Office Coordinator will provide high-level administrative support to senior leaders and manage complex tasks independently. Responsibilities include organizing meetings and events, preparing reports, and ensuring compliance with record-keeping and office asset management.