Are you someone who thrives in a dynamic, international environment and enjoys going beyond the expected? We’re looking for a proactive and collaborative Office Coordinator to join our team.
We are looking for a forward-thinking professional who contributes beyond their core responsibilities, whilst enthusiastically taking ownership of the day-to-day running of a prestigious client’s London office. Acting as the constant on site and the heartbeat of the workplace, you’ll ensure the office is welcoming, secure, and always running smoothly.
This role is ideal for someone who thrives working independently, is highly organised, and has a natural flair for hospitality, coordination, and discretion. You will often be the first point of contact for visitors and stakeholders, including senior leadership and VIP guests, so professionalism and initiative are essential.
You will help facilitate the flow of personnel by managing access points throughout the building and ensuring the maintenance of fob access systems. You will be expected to keep a tidy and efficient reception area, providing a professional and courteous service throughout. You will also be required to handle any phone calls and emails in a prompt, professional manner as well as sorting and distributing incoming mail and packages.
In this role, you won’t just be the first point of contact at the site, you’ll play a key role in supporting daily operations and strengthening connections with our other offices, particularly in Paris and Geneva. Our locations are closely interconnected and collaborate on a wide range of topics every day, so we need someone who is eager to build strong working relationships and contribute to a well-coordinated network. Someone who is willing to go the extra mile and become truly indispensable to the site.

VISITOR MANAGEMENT & GUEST EXPERIENCE

• Welcome and assist visitors, including VIP guests.
• Apply security protocols, issue visitor badges, and ensure building access policies are followed.
• Maintain a clean, professional, and welcoming reception area.

KEY SKILLS & EXPERIENCE

• Minimum 2 years’ experience in office coordination, guest services, hospitality, or facilities management.
• Confident working independently and being the consistent presence on site.
• Strong proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Experience using visitor and meeting room management systems.
• Exceptional organisational skills and attention to detail.
• Professional and discreet, with comfort interacting with senior stakeholders and VIP guests.
• Service-oriented mindset with excellent communication and interpersonal skills.
• Ability to manage multiple priorities and stay calm under pressure.
• Enthusiastic, creative, and passionate about delivering a great workplace experience.

WHAT WE’RE LOOKING FOR:

• A team player with strong interpersonal and communication skills.
• Someone with a flexible, can-do attitude who takes ownership of their work.
• An individual comfortable working across functions and supporting wherever needed.
• A self-starter who enjoys variety and thrives in a supportive but fast-paced environment.
  If you’re looking for a role where no two days are the same and where your contribution really matters, we’d love to hear from you