Office Coordinator at Mohr Partners

Dallas, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Sep, 26

Salary

0.0

Posted On

04 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Front Desk Operations, Communication Skills, Microsoft Office Suite, Calendar Management, Travel Coordination, Expense Reporting, Invoicing, Client Relations, Organization, Multi-tasking, Time Management, Professionalism

Industry

Real Estate

Description

Job Summary/Mohr Intro. Mohr Partners, Inc. is looking for a qualified individual to join our Administration team. The ideal candidate should be prepared to work in a fast-paced collaborative environment in Corporate Real Estate. This position has a high level of visibility within the company and requires excellent communication skills, confidentiality, and professionalism. Essential Functions * Maintain a high level of professionalism and integrity as a team player and possess the ability to communicate with external/internal clients and vendors. * Responsible for Front Desk operations which include opening/closing duties, maintaining common area, conference rooms, breakroom and other front desk duties. * Receive scheduled visitors/clients, organize catering as needed. * Answering all calls, screening and transferring calls to the appropriate party. * Restocking/cleaning kitchen throughout the day and at the end of day; restocking/cleaning conference rooms after each meeting. * Handle any maintenance or repair requests with building management. * Maintain organization and supply levels of copy rooms. * Assist Brokerage team with travel arrangements, expense reports, invoicing and tour book assembly. * Provide backup support to the Executive Assistant for travel, employee events and other duties as needed. Education & Experience * Associates’ degree or equivalent work experience * Minimum 3 years Administration experience/1 years’ experience supporting senior corporate executives * Proficient with Microsoft Office Suite (Outlook, Word, Excel, Teams) * Knowledge of commercial real estate a plus * Optional experience: Realcore, Concur, Docusign, CoStar Certificates and/or Licenses * n/a Other Skills & Abilities * Excellent written and verbal communication skills. * Strong organizational and analytical skills. Ability to provide efficient, timely, reliable, and courteous service to customers, vendors and employees. Ability to effectively present information. * Ability to work independently and within a team to build relationships and interact effectively with business partners and clients. * Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload. * Understanding of and commitment to client services. Willingness to take on new challenges, responsibilities, and assignments. A desire to work within a diverse, collaborative, and driven professional environment. Physical Requirements * 8am-5pm in office * Involves work of a general office nature * Typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day and may involve periods of standing, such as operating at a copier/fax/scanner * Regularly required to talk, hear, and use hands and fingers to write and type * Ability to speak clearly so others can understand you * Ability to read and understand information and ideas presented orally and in writing * Ability to communicate information and ideas in writing and orally so others will understand Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays. As an MBE with a full inclusion culture, Mohr Partners Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Responsibilities

Manage front desk operations, including visitor reception, call screening, and maintenance of common areas and conference rooms. Provide administrative support to the Brokerage team and Executive Assistant with travel, invoicing, and event coordination.