Office Coordinator - National Training Center at UNITED STATES SOCCER FEDERATION 1

Atlanta, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Feb, 26

Salary

0.0

Posted On

05 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Administrative Support, Office Coordination, Event Logistics, Communication Skills, Organizational Skills, Attention to Detail, Microsoft Office, Hospitality, Teamwork, Problem Solving, Time Management, Multilingual Skills, Reliability, Professionalism, Soccer Passion

Industry

Spectator Sports

Description

Description U.S. Soccer Overview The U.S. Soccer Federation exists in service to soccer. Our aim is to ignite a national passion for the game. Because we believe that soccer is more than a sport; it is a force for good. We understand the importance and the power of teamwork, on and off the pitch. That is why we work closely with our Federation partners and members, to inspire, support and guide every level of the game: from the grassroots to the National Teams. We want to bring soccer into every home and every community, right across America. Because we believe that soccer can transform lives like no other sport. Soccer can represent the best of U.S. U.S. Soccer is in a period of significant growth, with ambitious plans for U.S. Soccer in the near and far future. We are, therefore, looking for dynamic servant leaders to join us on this journey: in service to soccer. Applicants must be able to demonstrate visionary leadership, analytical decision-making, professional flexibility, and an empathic management style that builds bold teams and delivers globally significant results. Position Description The Office Coordinator plays a key role in maintaining a professional, efficient, and welcoming environment at U.S. Soccer’s Atlanta area headquarters (National Training Center). This role combines office management, hospitality, and administrative coordination to ensure daily operations run smoothly and consistently. The Coordinator supports facility and workplace logistics, supports meetings and events, manages supplies and communications, and fosters a positive and productive atmosphere for staff and visitors. Initially based at our temporary office location, Soccer House South (SHS), this role will manage front desk and office logistics during the transition period and help prepare for the transition to the National Training Center (NTC). Once the NTC opens, the Coordinator will evolve into a primary point of contact for headquarters operations, supporting seamless communication, staff engagement, and the overall workplace experience across the Federation’s new home. Primary Responsibilities Office & Event Logistics Organize, coordinate, and support set-up and clean-up for meetings, events, and office functions. Manage conference room bookings and meeting logistics in the Fayetteville (Atlanta Area) office. Coordinate all-staff meetings and employee engagement events (e.g., watch parties, celebrations, holiday gatherings). Facilitate and receive ad hoc catering orders for meetings as needed. Serve as a point of contact for office-related communication, including facilities, janitorial, security, and IT coordination. Maintain general office organization and oversee shared storage areas. Administrative & Staff Support Support HR in onboarding and welcoming new hires. Manage visitor access and employee badge requests. Process invoices and expense submissions with accuracy and timeliness. Maintain multiple Outlook inboxes and coordinate correspondence as directed. Perform clerical duties such as filing, photocopying, and ordering business cards or supplies. Provide administrative support for special projects and cross-departmental initiatives as assigned. Staff Experience & Office Operations Maintain a consistent standard of hospitality for staff and guests. Support daily headquarters operations, including supply management, breakroom readiness, and workspace tidiness. Serve as a liaison to ensure staff feedback and facility needs are heard and addressed. Assist in developing and maintaining systems that promote organization, efficiency, and a positive work environment. Transitional Responsibilities – Soccer House South (SHS) Oversee front desk coverage and ensure a professional presence during all business hours. Greet and welcome guests, answering calls and directing visitors appropriately. Manage weekly staff lunch orders and coordination (RSVPs, set-up, and distribution). Order, receive, and stock office, kitchen, and restroom supplies. Manage mail and deliveries, including UPS, FedEx, and courier services. Support opening and closing procedures for the temporary office. Maintain tidy and organized reception and shared spaces. This position is fully on-site and requires working in person, Monday through Friday, from 8:00 a.m. to 5:00 p.m. (40 hours per week) Requirements Minimum Qualifications 1–3 years of customer service, administrative, or reception experience. Strong interpersonal and communication skills with a professional, welcoming demeanor. Excellent organizational skills and attention to detail. Must be able to connect “micro” details to the “macro” vision and mission. Ability to handle multiple priorities and maintain composure in a fast-paced environment. Proficiency in Microsoft Office (Outlook, Excel, Word) and Adobe. Demonstrated reliability, discretion, and professionalism. Desired Qualifications Prior experience in office coordination or administrative roles within a sports, corporate, or hospitality setting. Experience supporting event or facilities operations. Familiarity with office technology and ticketing/help-desk systems. Multilingual skills (Spanish preferred). Passion for soccer. U.S. Soccer offers a comprehensive compensation package, casual work environment, an inclusive culture, and an atmosphere for professional development. U.S. Soccer is an equal opportunity employer that is committed to diversity, equity, and inclusion, and prohibits discrimination and harassment of any kind on the basis of race, color, sex, religion, national origin, citizenship, pregnancy, sexual orientation, gender identity, age, disability, genetic information, military status, political belief, or any other characteristic protected under the law. This policy applies to all our employment practices within our organization. We strongly encourage women, people of color, LGBTQIA, veterans, parents, and persons with disabilities to apply.

Responsibilities

The Office Coordinator is responsible for maintaining a professional and efficient environment at U.S. Soccer’s Atlanta area headquarters. This includes managing office logistics, supporting meetings and events, and fostering a positive atmosphere for staff and visitors.