FACILITY MANAGEMENT

What you will do

Are you an organized, proactive, and people-oriented professional? We’re looking for an Office Coordinator Nordics to keep our Allerød office running smoothly, creating a well-organized, efficient, and engaging workplace. You will support daily administrative tasks, coordinate office activities, organize events, and promote overall employee experience and workplace culture.

• Organize office procedures for smooth operations and support employee workplace experience
• Implement and maintain office administrative systems
• Plan and organize company events (conferences, team events, social events) following regional

policy.

• Manage vendors relationships regarding facilities (landlord, maintenance, cleaning…)
• Manage and coordinate travel and expense management
• Manage and coordinate the car fleet management
• Support the onboarding and offboarding of employees (handover tools, documents, etc…)
• Prepare and support projects, documents, presentations within facility management
• Handle correspondence, complaints, and queries
• Order and manage stationery and IT equipment
• Handle mail distribution and organize the packing and sending of boxes
• Ensure Health & Safety policies are up to date and all facility-related activities are compliant

What you will need

• Experienced in a multinational company with a matrix organization in the field of Office Management, Office Administration or other service- related fields
• Minimum 2 years of experience as an administrative manager or office manager
• Professional qualification or experience in Business Administration, Communication, Office Administration, Executive Support, Secretary or similar professional service field
• Fluent in English and one Scandinavian language
• Excellent communication and relationship building skills
• Interpersonal skills – team player
• Organizational, time-management, and problem-solving skills
• Good analytical abilities and attention to detail
• Reliability and discretion
• Initiative, proactive, the ability to “make it happen”
• Hands-on experience with office machines and equipment
• Good computer skills, with an aptitude to learn new systems and procedures

• Organize office procedures for smooth operations and support employee workplace experience
• Implement and maintain office administrative systems
• Plan and organize company events (conferences, team events, social events) following regiona