Office Coordinator, Office of College Access and Success at Uncommon Schools

Camden, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Aug, 26

Salary

27.0

Posted On

06 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Data Management, Financial Reporting, Event Planning, Communication, Interpersonal Skills, Organization, Microsoft Word, Microsoft Excel, Microsoft Publisher, Microsoft PowerPoint, Airtable, Naviance, Overgrad, Time Management, Multitasking

Industry

Primary and Secondary Education

Description

Company Description Uncommon Schools is a nonprofit network of high-performing public charter schools dedicated to providing an exceptional K-12 education in economically disadvantaged communities. Operating in Boston, Camden, New York City, Newark, and Rochester, we are committed to closing the college completion gap and preparing every student for college and beyond. Our students consistently exceed national benchmarks, reflecting our dedication to their success. We invest deeply in our educators, offering weekly coaching, feedback, and professional development to ensure excellence in teaching and leadership. Join us to work hard, do good, and make a lasting difference! Job Description The College Access & Success Office Coordinator is responsible for excellent educational programming and support that achieves the Camden Prep mission of preparing its students for success at competitive four-year colleges and universities. SPECIFIC RESPONSIBILITIES (including but not limited to) General Administrative Duties – Performs general administrative duties such as answering phones, ordering office supplies, and facilitating mailings and electronic submission of school documents to colleges. Additionally, serve as the Summer Operations Coordinator and assist with the day-to-day responsibilities of summer school. College Visit Coordination–Coordinates and schedules college admissions representative visits to North Star during the fall semester. Manages and tracks student requests to attend college visits. Assists with coordinating overnight and daytime college campus visits. Data Management – Manages the collection and input of student data including SAT scores, financial information, and college acceptances into excel, Airtable, Naviance and Overgrad. Financial Management –Manages expense reporting and reimbursement requests for members of the Office of College Access & Success via purchase order software. Assists Alumni Support with gathering student materials and compiling reimbursement reports for the Alumni Book Scholarship. Family Communication – Assists with the scheduling of parent meetings for College Counselors. Communicates regularly with students and parents via hard mailings, email blasts, phone blasts and direct phone calls. Special Event Planning – Works with office staff on the planning, implementation and execution of all special programs and events. These events include, but are not limited to Career Day, Alumni Day, Alumni BBQ, College Signing Day, college road trips, college fairs, essay writing retreats, etc. Professional Development – Participates actively in all training and professional development sessions throughout the year Staff Relationships – Meets weekly with office staff to check in on departmental tasks and milestones. Reports to Director of College Guidance and Director of Alumni Support. Coordinates with the Operations staff regarding family paperwork and contact information. SCHEDULE Be present and engaged Monday through Friday from 7:00 AM – 5:00 PM Work periodic evenings (school wide events such as report card conferences, parent education workshops, FAFSA/CSS Profile completion workshops, and local College Road Trips, etc. Qualifications 2-3 years of office experience preferred, ideally with an education agency Excellent communication skills, both verbal and written Strong interpersonal skills with students, parents, colleagues and community members Basic finance skills and comfort learning new finance processes Strong organization skills and attention to detail Excellent computer skills, including Microsoft Word, Excel, Publisher, PowerPoint Maturity and ability to work independently Must enjoy contact with children and parents Ability to manage multiple tasks and meet tight deadlines Prior experience working in schools and/or urban communities preferred Spanish or Portuguese language skills a plus but not required Able to lift and move packages up to 30 lbs. Bachelor’s degree required Additional Information Our people are what make us Uncommon. We offer competitive compensation and comprehensive benefits that support the personal health, wellness, and finances of our staff and their families. Our compensation philosophy values equity & fairness and attracting & retaining top talent. Compensation for this position Compensation for this role is between $18 per hour to $27 per hour. Most candidates who meet job description requirements will receive an offer of $18 per hour - $19 per hour. Starting pay is determined using various factors including but not limited to relevant professional development, education certifications, and tenure with Uncommon Schools. Benefits Generous paid time off inclusive of sick time, paid holidays, and 10 weeks of paid breaks (Spring, Winter, and Summer). Extensive, best-in-class training and development Comprehensive health, dental, and vision insurance plans + pre-tax flexible spending (FSA), dependent care (DCFSA), and health saving accounts (HSA) Financial Planning New Jersey Pension program Paid leave of absence options (parental, medical, disability, etc.) Mental health and counseling support + wellness benefits *A detailed list of all benefits is located HERE. At Uncommon, we believe that a supportive and welcoming environment helps our students, staff, and community thrive. We are dedicated to building a team that brings a wide range of perspectives and experiences, reflective of the communities we serve---with over 70% of our staff identifying as people of color. Our organization values respect and open dialogue on important topics that shape our school culture. As an equal opportunity employer, Uncommon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We also ensure that individuals with disabilities receive all privileges and benefits associated with employment and are provided reasonable accommodations for the interview process and to perform core job functions. If you would like to request an accommodation, please email [email protected]. Hiring Start Time: RY 26-27

Responsibilities

The Office Coordinator manages general administrative duties, college visit coordination, and student data entry to support college access programming. They also handle financial expense reporting and plan special events like Career Day and College Signing Day.