Office Coordinator - Orlando Health - Horizon West - Full Time at Orlando Health

Winter Garden, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Apr, 26

Salary

0.0

Posted On

21 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Coordination, Staff Training, Customer Service, Communication Skills, Interpersonal Skills, Time Management, Report Preparation, Problem Solving, Scheduling, Document Management, Team Leadership, Office Equipment Maintenance, Process Improvement, Budget Management, Data Analysis, Meeting Coordination, Professional Development

Industry

Hospitals and Health Care

Description

Position Summary Orlando Health is a 3,200-bed system that includes 15 wholly-owned hospitals and emergency departments; rehabilitation services, cancer institutes, heart institutes, imaging and laboratory services, wound care centers, physician offices for adults and pediatrics, skilled nursing facilities, an in-patient behavioral health facility, home healthcare services in partnership with LHC Group, and urgent care centers in partnership with CareSpot Urgent Care. Nearly 4,200 physicians, representing more than 80 medical specialties and subspecialties have privileges across the Orlando Health system, which employs nearly 22,000 team members. Areas of clinical excellence are orthopedics, heart and vascular, cancer care, neurosciences, surgery, pediatric specialties, neonatology, women’s health and trauma Successful candidates joining our TEAM will be eligible for: Outstanding Benefits with a 403(B) match for full and part-time employees. Retirement Savings plan. Paid Time Off plan. Education Assistance programs; Tuition reimbursement, Student Loan repayment program, and Preferred Education Program. Maternity leave; 4 weeks yearly. Among many other benefit programs. Benefits do kick in from day one! Position Summary Coordinates office projects to achieve optimum utilization of equipment and employee productivity, to include but not limited to staffing, training, supplies, office equipment maintenance and repairs, housekeeping, facility maintenance/management. Essential Functions  Provides Department orientation for new employees to include, but not limited to, system software, phone system, telephoneanswering procedures, office equipment, departmental policies and procedures, customer service expectations, job competencies and coaching plan.  Assigns, prioritizes, and distributes work assignments, and reviews work performed by office staff.  Coordinates activities of office staff of two or more to include, but not limited to filing, preparation of documents, dictation, record retention, duplication, faxing, mail distribution, and ordering of supplies.  Performs scheduling and monitoring of time/payroll reports.  Coordinates arrangements for meetings, conferences, seminars, and travel (to include timely preparation and submission of travel expense reports).  Provides recommendations for department goals, policies and procedures, budgets, statistical reports, and process improvements.  Compiles, prepares, and analyzes complex reports, proposals, and documents including but not limited to financial, statistical reports, and personnel records.  Composes and prepares correspondence, invoices, reports, and presentations, takes dictation and prepares minutes, and maintains appropriate files.  Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.  Maintains compliance with all Orlando Health policies and procedures. Other Related Functions  Resolves office problems independently and facilitates solutions, confers with supervisor to resolve more complex situations.  Attends meetings and in-services. Presents reports as needed.  Provides ongoing training for office staff, ensures that staff completes all mandatory training and Occupational Health testing/shots.  Provides information and opportunity for professional growth and development through participation in educational programs and workshops.  Performs other related duties as assigned. Education/Training High school graduate or equivalent. Proficient in word processing, spreadsheet, presentation and/or database software. Strong interpersonal, customer service, communication, and managerial skills required. Licensure/Certification None. Experience Four (4) years of secretarial or office management experience required. Two years post-secondary school in secretarial science or related business field may be substituted for two years of experience.

Responsibilities

The Office Coordinator is responsible for coordinating office projects to optimize equipment utilization and employee productivity. This includes managing staffing, training, supplies, and facility maintenance.