Become part of the Parker Poe team that – for more than a century – has represented many of the Southeast’s largest companies and local governments. We are a tight-knit firm that values the person beyond the lawyer or professional. Because of this, in addition to structured integration efforts, you will find that mentorship, professional development, and internal referrals happen organically. If you want to join a collaborative team providing sophisticated legal services – without losing sight of our calling to give back to our communities – this is the place to be.
The Office Coordinator provides administrative support to the Office Administrator. The Office Coordinator is responsible for performing a variety of administrative functions that are key to the operations of our office.
The Office Coordinator is a non-exempt, in-office administrative position. The Office Coordinator reports to the Office Administrator. There are no direct reports to this position. This role works a daily shift of 8 hours per day, equating to 40 hours per week. Additional hours (including overtime) are required on occasion.

Primary Duties and Responsibilities

• Serve as the primary liaison for the Office Administrator with various departments.
• Plan and execute the event planning for various departments.
• Oversee the coordination of events in the office’s conference and meeting rooms, collaborating with the Facilities team on scheduling, refreshments, meals, and audiovisual setup.
• Provide a welcoming experience to new hires while touring the office.
• Collect I-9 documents for the Human Resources department.
• Oversee and maintain the parking assignments for the office.
• Interface and maintain positive relationships with the building’s maintenance team.
• Assist and maintain the LPA assignment chart.
• Assist the Summer Associate program and provide support with events as needed.
• Verify and update timesheets as requested for bi-monthly payroll.
• Generate the monthly credit card reconciliation report and review invoices for accuracy, while providing accurate general ledger coding.
• Assist with the delivery of check requests within the office.
• Provide additional administrative assistance to multiple departments when needed.
• Collaborate with Conference Coordinator and production center staff.
• Other duties and projects as assigned by the Office Administrator or attorneys.

Requirements

• Minimum of two years of administrative support or legal industry experience, or the equivalent combination of education and experience; Batchelor’s degree preferred.
• Excellent customer service and communication skills.
• Possess basic proficiency in Microsoft Word, Excel, and Outlook.
• Ability to handle multiple tasks simultaneously in a fast-paced environment and use resources efficiently.
• Ability to communicate effectively, both written and orally.
• Ability to think analytically, manage interruptions, and adapt easily to changing situations.
• Demonstrate the ability to be detailed oriented, accurate and organized.
• Familiarity with basic office equipment and procedures.
• Ability to bend, stoop, and lift up to 25 pounds and move tables, chairs, and equipment.

Parker Poe is an Equal Opportunity Employer and makes recruitment, employment, promotional and all other personnel decisions without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, disability, veteran status or any other characteristic protected by law

• Serve as the primary liaison for the Office Administrator with various departments.
• Plan and execute the event planning for various departments.
• Oversee the coordination of events in the office’s conference and meeting rooms, collaborating with the Facilities team on scheduling, refreshments, meals, and audiovisual setup.
• Provide a welcoming experience to new hires while touring the office.
• Collect I-9 documents for the Human Resources department.
• Oversee and maintain the parking assignments for the office.
• Interface and maintain positive relationships with the building’s maintenance team.
• Assist and maintain the LPA assignment chart.
• Assist the Summer Associate program and provide support with events as needed.
• Verify and update timesheets as requested for bi-monthly payroll.
• Generate the monthly credit card reconciliation report and review invoices for accuracy, while providing accurate general ledger coding.
• Assist with the delivery of check requests within the office.
• Provide additional administrative assistance to multiple departments when needed.
• Collaborate with Conference Coordinator and production center staff.
• Other duties and projects as assigned by the Office Administrator or attorneys